The RCMP is unique in the sense that it is a federal, provincial and municipal policing body. It provides a total federal policing service to all Canadians and policing services under contract to the three territories, eight provinces (except Ontario and Quebec), more than 190 municipalities, 184 Aboriginal communities and three international airports.
The delivery of these diverse and complex policing programs requires a continuous and reliable supply of goods and services to meet operational needs. From uniform and equipment needs, vehicles, services for physicians and IT specialists to construction of detachments. The RCMP processes thousands of transactions each year, ranging from low dollar value contracts to high dollar value, complex procurement projects.
The objective of this RCMP National Procurement Plan is to provide industry and the public information regarding the anticipated RCMP contracting activities for fiscal year 2013-2014, including a list of planned major procurement requirements.
The RCMP has a strong and well established procurement function capable of meeting tactical, routine requirements and high risk, high dollar value project oriented requirements in a timely and efficient manner.
The HQ Procurement Division, located in Ottawa, is responsible for procurement requirements in the National Capital Region as well as national initiatives such as force-wide contracts/standing offers and major events. The HQ Division is also responsible for policy, reporting and contract quality assurance functions. Each region has its own procurement unit(s), with offices located in Halifax, Ottawa, Montreal, London, Edmonton, Regina and Vancouver.
Most contracting activities are carried out by the procurement units, though operational unit commanders with delegated contracting approval authority may conduct low dollar value (under $10,000) routine acquisitions. Where requirements exceed the RCMP's delegated authority, the RCMP utilizes PWGSC in its role as a common service provider of contracting services.
The RCMP is relatively consistent in the type of goods and services it procures. The following list represents the major commodity areas for RCMP contracting:
In conducting its purchasing activities, the RCMP is guided by the principles of operational readiness, fairness, accessibility and transparency and incorporates (where possible) broader government objectives such as encouraging aboriginal business development and green procurement. Amongst other policies and regulations, the RCMP is subject to the Government Contract Regulations, the Treasury Board Contracting Policy and Canada's national and international trade agreements. The RCMP has a well established procurement framework that includes a strong contract quality assurance program to ensure that its obligations under the various policies and regulations are met and to instill an environment of continuous improvement. The RCMP also demonstrates significant participation on government initiatives related to the advancement and improvement of procurement.
When an individual request for a good/service is received by a procurement unit, the contracting officer first looks to determine if there is an existing contract, standing offer or supply arrangement that can be used to source the requirement. The RCMP makes great use of the PWGSC issued standing offers and supply arrangements. In fact, every year, approximately half of all contracts issued are call-ups against these procurement instruments. Where established procurement vehicles are not available to meet the need of a particular requirement, the contracting officer will determine the most appropriate procurement strategy to meet operational needs and obtain best value for the Crown while respecting prevailing policies, regulations and trade agreements.
For large, complex and high dollar value projects, individual procurement strategies are developed to encompass all the related requirements. Contracting Officers are often part of the project team to ensure that requirements are tracked and procured in time to meet project deadlines. In some cases, separate contracting units are set up due to the size of the project. This model was successfully used in the past for major events such as the Vancouver Olympics and the G8.
For the 2013-2014 fiscal year, the RCMP plans to continue with its general strategy in meeting the day to day tactical and complex requirements. There are no major events planned at this time that require a dedicated procurement team.
The level of RCMP contracting activity, both in terms of dollar value and transactions, is expected to closely resemble activity in the 2012/2013 fiscal year. There remains a climate of fiscal restraint within the RCMP.
Table 1 provides a list of major planned procurement activities by commodity group and was derived from the RCMP Investment Plan and input from internal stakeholders. The plan provides high level information on procurement activities and this list is for information purposes only. A number of the planned procurements listed have been carried over from the previous fiscal year. It is important to note that all values are high level estimates. Procurement activities will be posted on the Government Electronic Tendering System (Buy and Sell site) as required and industry will be fully informed going forward. Unforeseen, challenging priorities may affect some procurements planned for the year.
For information on doing business with the Government of Canada, please visit the Buy and Sell Website.
For current RCMP issued open competitive solicitations, please refer to the Government Electronic Tendering System (GETS) at the PWGSC Buy and Sell Website.
Information on PWGSC standing offers and supply arrangements can be obtained through their website.
All requests for information related to this Procurement Plan are to be addressed to:
RCMP Procurement Plan
HQ Procurement and Contracting Branch
Royal Canadian Mounted Police
73 Leikin Drive, Mail Stop 15
As part of the RCMP's ongoing strategy to promote the principles of operational readiness, fairness, accessibility and transparency and to incorporate (where possible) broader government objectives such as encouraging aboriginal business development and green procurement, the following tables identify anticipated RCMP requirements to begin within the next two fiscal years. These lists are for information purposes only.
The RCMP is also looking at procurement strategies to facilitate and standardize equipment acquisitions with the participation of other police forces. This will ensure compatibility, sharing of information and economies of scale. This could take up to 24 months to accomplish in order to satisfy all legislative requirements that could exist. The RCMP is committed to this process going forward.
Footnote 1 The creation of Shared Service Canada could have an impact on the proposed IT requirements listed.