Dear Host of the RCMP Musical Ride,
On behalf of the Royal Canadian Mounted Police (RCMP) Musical Ride, I would like to take this opportunity to thank you for the invitation to visit your community. The Musical Ride has assisted thousands of charities and non-profit organizations raise money to make a difference in their communities. The Musical Ride has also been the feature presentation at a variety of international venues. We will make every effort to ensure that our performance is enjoyable and that our visit helps you meet your objectives and expectations.
The Musical Ride has been performing for Canadians since 1887. Over the years, the popularity of the Musical Ride has grown and it has become a world renowned attraction. Experience has shown that a truly successful event requires early and detailed local planning, close contact and communication between the tour planner and the hosts, extensive public notice of the performance and good traffic and crowd control during the event.
This pre-tour information package was designed to help you prepare for the logistical requirements as hosts of the Musical Ride. Please read the host package carefully.
The Musical Ride Tour Planner will be able to answer any questions during the pre-tour visit and will provide as much support as possible. A detailed letter of agreement outlining all requirements will be forwarded for your signature prior to the event.
I would like to wish you every success in the planning and presentation of your event. Please do not hesitate to contact the Musical Ride Tour Planner at 613-993-1485 if you have questions on any of the items in this guide.
Your interest in the Royal Canadian Mounted Police Musical Ride is truly appreciated.
Best regards and enjoy the show,
Officer in Charge
RCMP Musical Ride Branch
The stables must be ready to receive the 36 horses of the Musical Ride, 24 hours prior to arrival. It is imperative that the stable arrangements made by the Musical Ride Tour Planner are not changed without prior approval.
The following feed for 36 horses is to be provided: hay, oats and complete feed. Daily requirements are approximately:
The following are different options when stabling the Musical Ride horses and the requirements involved:
The following photos demonstrate how an arena was transformed into a temporary stable for the Musical Ride.
When stabling in an arena, 12 inches of shavings (6 inches of dirt with 6 inches of shavings or straw is acceptable) is to be placed around the floor surface up to the doors where the horses enter and 25 feet to the centre of the room starting at the boards. Rubber matting or plywood anchored to the floor is acceptable for the entrance area. A plastic sheet (4 inches up the board and 6 inches on the floor) can be used to prevent shavings from accumulating under the floor boards. The protective glass of the arena does not have to be removed. Two large garbage cans will also be required for the arena floor.
When constructing stalls in an arena, stalls are to be created with:
When stabling in a large building you have different options with regards to stalls. You can use 36 portable box stalls (10'x10'. minimum) or you can build the stalls in the same manner and size as in an arena. The concrete stall floors must be completely covered with shavings or the dirt and bedding combination as mentioned previously. Ensure that the wall where the horses will be tied is solid.
Large portable tents that are designed to accommodate horse stalls can be used, however, the minimum requirements to set up stalls are: 10'X10' box stalls. A minimum of 15 feet is required in the aisle.
15 amp outlet for power source to the trailer is required and space must be provided to park in close proximity to the entrance of the stables.
Where possible the stables are open to the public from 9:00 a.m. to 9:00 p.m. daily. The public is encouraged to visit the members and horses of the Musical Ride before and after the performances. The members will be pleased to answer any questions and introduce their horses.
Outdoor Show Site
When the Musical Ride performs at an outdoor show site the following is required:
Indoor Show Site
When the Musical Ride performs in an indoor show site it will require a space of 100 feet by 200 feet (the minimum is 185 feet by 85 feet). If a hockey arena is used, the floor must be covered with a minimum of 7 inches of packed sand, dirt or stone dust. The show site should be lightly watered if dusty.
When the Musical Ride is the main event:
When the Musical Ride is a feature at a festival, fair or horse show:
Supply a sound reinforcement system (amplifier and speakers) with a minimum power of 750 watts. The location of the speakers is to be determined by audience location and through further contact with the Musical Ride Audio Technician/Announcer or the Musical Ride Tour Planner. The Musical Ride Audio Technician/Announcer must have an unobstructed view of the show site with controlled access.
The feed from the Musical Ride music system to the sound reinforcement system is to be a full mix mono balanced line level 1/4 inch connection.
*The system should be put in place two hours before the performance.
The venue must provide an experienced/professional announcer to host the pre-show activities and for the performance of the Musical Ride.
The Musical Ride performs a variety of intricate choreographed figures which are best appreciated from an elevated view point. The site coordinator should consider placing bleacher seating around the show site or use an existing embankment for spectators to place lawn chairs or blankets. Handicapped accessibility should also be considered as well as VIP seating.
The Host is required to provide a Guest of Honour to receive the "Salute" from the Musical Ride at each performance. The Host is responsible for the number of guests in honoured guest seating. A list of the guests is to be provided to the Musical Ride for their information only. Appropriate protocol must be used to introduce the Honoured Guests.
In addition to the show site where the Musical Ride will perform, the site coordinator should consider parking for the spectators. Someone should be tasked with directing vehicles to appropriate parking to make efficient use of the available space. Also consider handicapped parking and VIP parking. Please ensure easy access to the site for the Musical Ride horses and riders (4 tractor trailer units approximately 72 feet long, weighing between 60-65,000 pounds).
Permanent or portable washroom facilities should be in place at the show site with access for the physically challenged.
First aid facilities should be in place at the site in case of emergencies and for immediate transport to medical facilities. You must also consider security around the site.
The Musical Ride will assist you in promoting our performance(s) by providing posters, video, sample newspaper advertisements, press releases, sample tickets, public service announcement recording (radio or tv) and photos of the Musical Ride.
Photos can be downloaded and used for promotional and advertising purposes.
All images are the intellectual property of the RCMP and are protected by copyright and trademark laws. All forms of publicity and advertising using the RCMP name or image MUST be approved by the Musical Ride Tour Planning Office prior to release. Approval must be sought by contacting:
RCMP Musical Ride Tour Planner
Tour Planning Office
P.O. Box 8900
Tel: (613) 993-1485
Fax: (613) 952-7324
Under no circumstance is the image of the RCMP to be associated or attached to any tobacco or liquor companies.
To assist you in your fundraising objective and to help make your event a financial success, The Mountie Shop is offering you this exclusive opportunity to purchase officially licensed RCMP products at wholesale prices to sell at your event.
Browse online through a variety of high quality licensed gifts and collectables from coats, golf shirts, tee-shirts and caps to videos, key-chains, toys and lapel pins. The selection is virtually unlimited with 90 products offered online and an additional 100 products available from the Boutique... there is something for everyone.
And remember that every purchase made not only helps your fundraising goals, but also supports RCMP Community Policing Projects across Canada.