Quarterly Financial Report - For the quarter ended September 30, 2013

Erratum

Location: Highlights of fiscal quarter and fiscal year to date (YTD) results, Statement of Departmental Budgetary Expenditures by Standard Object, Variance by Transportation and Communication, percentage in first sentence and Table 2: Expended by Standard Object at Quarter End percentage column.

Revision: The percentages have been revised to reflect the year-over-year variance.

Rationale for revision: Original amount reported was not correct.

Statement outlining results, risks and significant changes in operations, personnel and program

Introduction

This quarterly financial report (QFR) has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. The report should be read in conjunction with the Main Estimates (PDF) and Supplementary Estimates for 2013-14, as well as Canada's Economic Action Plan 2013 (Budget 2013). The quarterly report has not been subject to an external audit or review.

Mandate

The Minister of Public Safety and Emergency Preparedness is the minister responsible for the Royal Canadian Mounted Police (RCMP). The responsibilities of the RCMP are set out in section 18 of the Royal Canadian Mounted Police Act. The RCMP's mandate is multi-faceted, it includes preventing and investigating crime; maintaining peace and order; enforcing laws; contributing to national security; ensuring safety of state officials, visiting dignitaries and foreign missions; and providing vital operational support services to other police and law enforcement agencies within Canada and abroad.

Further information on the mandate, roles, responsibilities and programs of the RCMP can be found in the Part II of the Estimates.

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the RCMP's spending authorities granted by Parliament and those used by the department consistent with the Main Estimates and Supplementary Estimates (A) for the 2013-14 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

As part of the Parliamentary business of supply, the Main Estimates must be tabled in Parliament on or before March 1 preceding the new fiscal year. Budget 2012 was tabled in Parliament on March 29, after the tabling of the Main Estimates on February 28, 2012. As a result the measures announced in the Budget 2012 could not be reflected in the 2012-13 Main Estimates.

In fiscal year 2012-13, frozen allotments were established by Treasury Board authority in departmental votes to prohibit the spending of funds already identified as savings measures in Budget 2012. In 2013-14, the changes to departmental authorities were reflected in the 2013-14 Main Estimates tabled in Parliament.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The RCMP uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on a cash expenditure basis.

Highlights of fiscal quarter and fiscal year to date (YTD) results

Statement of Authorities

For the period ending September 30, 2013, the RCMP had $2,764.4 million in total authorities available for use, as reflected in Annex A: Statement of Authorities, which is $4.9 million lower than same period last year, as displayed in Graph 1: Comparison of total Budgetary Authorities below. This year-over-year change is primarily driven by the timing of receipt of funding; in 2013-14 the RCMP received the renewed funding for the Contract Policing program through the Main Estimates, whereas in 2012-13 this funding was only received in Supplementary Estimates (B) for which supply was released in the third quarter. This timing difference is offset by the Operating and Capital Budget Carry Forward, which was included in the 2012-13 authorities at this time, however will only be reflected in the third quarter in 2013-14. When considering these timing differences the RCMP's year-over-year authorities would have in fact increased by 1%.

Graph 1: Comparison of total Budgetary Authorities as of September 30, 2012 and September 30, 2013 (in millions of dollars)
Graph 1 - Link to long description after the image
Graph 1: Comparison of total Budgetary Authorities as of September 30, 2012 and September 30, 2013 (in millions of dollars)
2012-13 2013-14
Main Estimates $2,554 $2,758
Supplementary Estimates (A) $38 -$1
TB Vote 25 - Operating Budget Carry Forward $101 $0
TB Vote 33 - Capital Budget Carry Forward $69 $0
Proceeds from Disposal of Crown Assets $7 $7
Total $2,769 $2,764
Variance in Vote 45 - Net Operating expenditures (decrease of $29.7 million)

The Operating expenditures authorities reflected in Table 1: Authorities Available for Use, decreased by $29.7 million from 2012-13 to 2013-14 as a result of the net effect of the timing of funding from one year to the next. The major contributors are as follows:

  • In 2013-14
    • Renewal of the Contract Policing program funding of $204.1 million (funding included in 2012-13 third quarter authorities through Supplementary Estimates (B))
    • Offset by Budget 2012 Reduction of $84.1 million (funding was offset by $41.8 million in the 2012-13 third quarter authorities through Supplementary Estimates (B))
  • In 2012-13 (were already in RCMP reference levels as at September 30)
    • Transfer from Public Safety and Emergency Preparedness for the First Nations Community Policing Service $41 million (funding will be included in the 2013-14 third and fourth quarter authorities through Supplementary Estimates (B) and (C))
    • Operating Budget Carry Forward $101 million (funding will be included in the 2013-14 third quarter authorities through TB Central Vote transfer)
Variance in Vote 50 - Capital expenditures (decrease of $32.4 million)

The Capital expenditures authorities have decreased by $32.4 million in comparison to last year also as a result of timing. The major contributors are as follows:

  • In 2013-14
    • Renewal of the Contract Policing program funding of $71.7 million (funding was included in the 2012-13 third quarter authorities through Supplementary Estimates (B))
    • Offset by sunset funding for RCMP Training Academy and Pacific Patrol Vessels of $33.7 million
  • In 2012-13
    • Capital Budget Carry Forward $69.2 million (funding will be included in the 2013-14 third quarter authorities through TB Central Vote transfer)
Variance in Vote 55 - Grants and contributions (increase of $12.5 million)

There has been no change to the Grants and contributions authorities since the period ending June 30th in either fiscal year. Therefore, as reported previously, the $12.5 million increase remains attributable to the increase in projected costs of the grant to compensate members of the RCMP for injuries received in the performance of their duties, as a result of increases in the number of Members receiving disability pension awards and the annual increases due to the indexation of disability pension benefits.

Variance in Budgetary statutory authorities (increase of $44.7 million)

As previously reported in the period ending June 30th report, the augmentation in Budgetary statutory authorities is associated to the renewal of the PSAs for the contract policing program with respect to the Employee Benefit Plan costs and was offset by the decrease to the pensions under the RCMP Pension Continuation Act, as the number of remaining pensioners and survivors are decreasing and all new Members contribute under the RCMP Superannuation Act.

Table 1: Authorities Available for Use (In thousands of dollars) Footnote 1
Authorities 2013-14 2012-13 Variance %
Vote 45 - Net Operating expenditures 1,866,380 1,896,077 (29,697) -2%
Vote 50 - Capital expenditures 267,613 300,051 (32,438) -11%
Vote 55 - Grants and contributions 144,974 132,498 12,476 9%
Budgetary statutory authorities 485,420 440,676 44,744 10%
Total Authorities 2,764,387 2,769,302 (4,915) 0%

Statement of Departmental Budgetary Expenditures by Standard Object

The RCMP has spent approximately 47% of its authorities at the end of the second quarter, compared with 57% in the previous year, as demonstrated in Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures below, when vote netted revenue is taken into consideration.

Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of September 30, 2012 and September 30, 2013 (in millions of dollars and percentage)
Graph 2 - Link to long description after the image
Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of September 30, 2012 and September 30, 2013 (in millions of dollars and percentage)
2012-13 2013-14
Total Budgetary Authorities $2,769 $2,764
Net Expenditures for the quarter ending September 30 $1,592
(57%)
$1,290
(47%)

The Annex B: Departmental budgetary expenditures by Standard Object shows net expenditures used during the second quarter being approximately 34% lower than the previous year; this is a result of revenues being significantly higher in Q2 in 2013-14. A year to date comparison of gross expenditures reflects only a slight increase of $12.6 million or 5% in 2013-14 over 2012-13. A detailed review by standard object emphasizes variances which are described below.

Variance by Revenue

Year-to-date vote netted revenue collected in 2013-14 is higher by $315 million over the same period last year, which causes net expenditures to be significantly lower as displayed in Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures. The variance is due to the timing of collections, as the RCMP provides its contract policing partners with detailed account reconciliations of the prior year before the first billing cycle in the new fiscal year. In 2013-14, the RCMP completed the reconciliations in early July; therefore, invoices where issued and payments collected in the second quarter, whereas last year the payments were collected in the third quarter. Revenue collected by year-end for 2013-14 is expected to be slightly higher than 2012-13.

Variance by Personnel

Personnel expenditures are approximately 2% higher or $30.8 million over last year. The majority of the increase is related to higher costs for Members and Public Service pay related to negotiated pay increases, as well as higher employer contributions, such as Superannuation and Employer Insurance.

Variance by Transportation and Communication

Transportation and communication expenditures have decreased by 9% compared to the same period last year. Travel expenditures are $3.6 million lower than last year as a result of government wide targeted efficiencies and relocation expenditures are $4.8 million lower in part due to the uncertainty created by the current fiscal climate with regards to Government of Canada spending reviews.

Variance by Acquisition of Land, Buildings and Works

The acquisition of land, building and works expenditures have decreased by $11.2 million in 2013-14 versus 2012-13. The majority of the decrease is related to the RCMP Training Academy refurbishment, expansion and improvement capital project. In early 2013, the project, which was in the last phase, was stopped due to non-performance issues with the general contractor. The bonding company, per the terms and conditions of the contract, secured a new general contractor in August 2013. Work has resumed in September with the last phase scheduled to be completed in May 2015.

Variance by Transfer Payment

Transfer payments expenditures increased by $7.5 million in 2013-14 as compared to 2012-13 for the Grant to compensate members injured in the performance of their duties resulting from an increase in the number of members receiving disability pension awards and the annual increases due to the indexation of disability pension benefits. The other significant item is a $12.6 million timing issue with respect to the process of recording quarterly payments that were cleared after the September 30th period closing.

Table 2: Expended by Standard Object at Quarter End (in thousands of dollars) Footnote 1
Standard Objects 2013-14 2012-13 Variance %
Personnel 1,571,601 1,540,812 30,789 2%
Transportation and communications 80,770 88,499 (7,728) -9%
Information 850 816 34 4%
Professional and special services 157,699 169,217 (11,519) -7%
Rentals 34,527 38,078 (3,551) -9%
Repair and maintenance 34,677 27,273 7,404 27%
Utilities, materials and supplies 53,133 52,081 1,052 2%
Acquisition of land, buildings and works 11,841 22,998 (11,157) -49%
Acquisition of machinery and equipment 56,000 61,378 (5,378) -9%
Transfer payments 84,218 64,688 19,529 30%
Other subsidies and payments 25,678 32,481 (6,803) -21%
Less: Vote Netted Revenue 821,473 506,233 315,240 62%
Total net budgetary expenditures 1,289,521 1,592,087 (302,567) -19%

Risks and uncertainties

The Departmental QFR reflects the results of the current fiscal period in relation to the Main Estimates and Supplementary Estimates (A), for which supply was released on June 5, 2013.

The RCMP is funded through annual appropriations; as a result, operations are impacted by any changes in funding approved through Parliament. There will continue to be ongoing pressure on the RCMP's appropriations as the Government of Canada reviews spending and resource allocations, including the most recent examples;

  • Budget 2010 froze the operating budgets of departments at their 2010-11 levels for fiscal years 2011-12 and 2012-13. Also departments would not be funded for wage and salary increases resulting from collective agreement negotiations concluded prior to April 1, 2013. Therefore, the RCMP Member's pay raise approved for January 2013 is permanently unfunded.
  • Budget 2013 impacted the RCMP's operating budget with the announcement to further reduce travel costs by implementing modern alternatives. The RCMP is focusing on reducing non-core mandate related travel.
  • The October 16th Speech from the Throne signalled the Government of Canada's commitment to continue to reduce the size and cost of government by freezing departmental operating budgets for 2014-15 and 2015-16, as well as requiring departments to absorb any collectively bargained wage increases, restrain hiring, and additional reductions to internal government spending.

The RCMP also receives a significant portion of funding through respendable revenues from the provision of policing services to provinces, territories, municipalities and first nations communities. Recruitment of cadets by the RCMP is being adjusted as demand for increased policing services from our contract partners remains lower than expected due to their economic considerations. Although, the RCMP is seeing a reduction in demand from contract partners, the RCMP's recruitment campaigns targets are properly placed to deal with attrition.

Additionally, the RCMP can be requested to respond to emergent issues anywhere in Canada and/or provide support for International Police operations at anytime. These unforeseen operational requirements, depending on the extent of the RCMP's involvement, can significantly increase costs, which can be mitigated either through internal allocations or requests for additional funding from Parliament.

To best manage the current financial climate, the RCMP is pursuing a financial management strategy to address its funding requirements. One key element of the strategy involves the reprofiling of currently available funding to address key pressures in the coming years.

Budget 2012 implementation

This section provides an overview of the savings measures announced in Budget 2012 intended to refocus government and programs; make it easier for Canadians and businesses to deal with their government; or, modernize and reduce the back office. The Force is realizing savings across a number of administrative and support services by modernizing, simplifying and refocusing efforts on activities that directly contribute to the organization's core policing mandate.

The RCMP achieved Budget 2012 savings of $44.4 million in 2012-13. Savings increased to $89.1 million for 2013-14 and will reach the on-going savings target of $195.2 million in 2014-15 (inclusive of employee benefit plan costs). These savings are being accomplished with minimal impacts on direct policing operations.

The period ending September 30, 2013 marks the middle of the second year of Budget 2012 implementation and the RCMP is preparing for the third and final year when its reference levels will be reduced to the full savings target of $195.2 million. Some key initiatives include:

  • Health Care Modernization - The RCMP is modernizing its Health Services program through an amendment to the definition of an "insured person" under the Canada Health Act (received Royal Assent on June 29, 2012). As of April 1, 2013, basic health care coverage for regular members is now under provincial/territorial regimes. The RCMP anticipates significant reductions in basic health care expenditures in 2013-14, with full savings associated to the initiative being realized in 2014-15.
  • Plain Clothing and Kit Upkeep Allowances - The RCMP revised the previous allowances model and instituted a new Occupational Clothing Allowance (OCA) that more efficiently targets a Regular Member's operational duties and associated clothing requirements and aligns better with allowance schemes in other police forces. The OCA came into effect April 1, 2013.
  • Forensic Lab Consolidation - Through this initiative, savings will be generated from administrative efficiencies, the rationalization of labour requirements and reducing infrastructure costs resulting from geographic consolidation to three labs within the current six site model. The closure of the Winnipeg and Regina labs will be finalized in 2013-14.
  • Civilianization - This initiative involves the conversion of police officer positions, in administrative or operational support functions, to non-police officer classifications within the areas of strategic planning, human resource management, and IM/IT management across the organization with a particular emphasis on positions at National Headquarters. A significant portion of the savings will be realized in fiscal year 2013-14 with the remainder achieved in 2014-15 as Regular Members continue to be transitioned out of those identified positions.
  • Horizontal Expenditure Efficiencies - Reductions are targeted for 2013-14 in discretionary expenditures related to professional services, overtime, and stationary and supplies.
  • Operational support initiatives are also being undertaken to enhance service delivery models within Criminal Intelligence, Technical Operations, the Canadian Police College, and the Canadian Firearms Program, while reducing costs.

Overall, as of period ending September 30, 2013, the RCMP is on track to achieve its savings target of $195.2 million in 2014-15. A few initiatives are not materializing as originally intended and may be slightly delayed or will not individually meet their full savings target; however, strategies are in place to address any resulting shortfalls.

Significant changes in relation to operations, personnel and programs

Operations

Bill C-42: An Act to amend the Royal Canadian Mounted Police Act and to make related and consequential amendments to other Acts

The Enhancing Royal Canadian Mounted Police Accountability Act (short title) received royal assent on June 19, 2013. The act strengthens the RCMP's accountability and transparency by:

  • creating an independent Civilian Review and Complaints Commission to replace the existing Commission for Public Complaints against the RCMP;
  • establishing a statutory framework to enhance the transparency of criminal investigations of serious incidents involving RCMP members; and
  • modernizing the RCMP's human resource management process.

The internal changes to the RCMP's human resource management process will include; restructuring the discipline system, streamlining the grievance process, modernizing human resource management authorities and systems, and reducing the number of categories of employees from three to two (Regular Members and Public Servants).

Personnel

There has been no significant change in relation to personnel in the second quarter of 2013-14.

Programs

There has been no significant change in relation to personnel in the second quarter of 2013-14.

Approved by:

Bob Paulson,
Commissioner
(Ottawa, Canada)
November 18, 2013

Alain Duplantie, MBA, CPA, CGA
Deputy Commissioner
Chief Financial and Administrative Officer

Annex A: Statement of authorities (unaudited) - For the quarter ended September 30, 2013

Fiscal Year 2013-2014 (in thousands of dollars) Footnote 1
Total available for use for the year ending March 31, 2014 Footnote 2 Used during the quarter ended September 30, 2013 Year to date used at quarter-end
Gross Operating expenditures 3,720,895 925,928 1,755,386
Less: Vote Netted Revenues 1,854,515 479,394 821,473
Vote 45 - Net Operating expenditures 1,866,380 446,534 933,913
Vote 50 - Capital expenditures 267,613 39,167 55,014
Vote 55 - Grants and contributions 144,974 32,937 65,341
Pensions and other employee benefits - Members of the Force 371,520 76,854 180,243
Contributions to employee benefit plans (public servants) 92,921 23,220 46,440
Pensions under the Royal Canadian Mounted Police Pension Continuation Act 14,000 3,094 6,252
Refunds of amounts credited to revenues in previous years 0 203 366
Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act 6,978 1,949 1,949
Court Awards 0 3 3
Statutory Authorities 485,420 105,324 235,253
Total budgetary authorities 2,764,386 623,963 1,289,521
Fiscal Year 2012-2013 (in thousands of dollars) Footnote 1
Total available for use for the year ending March 31, 2013 Footnote 2, Footnote 3 Used during the quarter ended September 30, 2012 Year to date used at quarter-end
Gross Operating expenditures 3,447,727 847,054 1,756,722
Less: Vote Netted Revenues 1,551,649 102,268 506,233
Vote 45 - Net Operating expenditures 1,896,077 744,786 1,250,488
Vote 50 - Capital expenditures 300,051 40,084 57,947
Vote 55 - Grants and contributions 132,498 28,762 57,450
Pensions and other employee benefits - Members of the Force 332,791 108,625 174,267
Contributions to employee benefit plans (public servants) 83,198 20,800 41,599
Pensions under the Royal Canadian Mounted Police Pension Continuation Act 17,500 3,572 7,239
Refunds of amounts credited to revenues in previous years 0 46 101
Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act 7,187 1,401 2,434
Court Awards 0 207 562
Statutory Authorities 440,676 134,651 226,202
Total budgetary authorities 2,769,302 948,283 1,592,087

Annex B: Departmental budgetary expenditures by standard object (unaudited) - For the quarter ended September 30, 2013

Fiscal Year 2013-2014 (in thousands of dollars) Footnote 1
Planned expenditures for the year ending March 31, 2014 Expended during the quarter ended September 30, 2013 Year to date used at quarter-end
Expenditures:
Personnel 3,133,614 790,818 1,571,601
Transportation and communications 225,815 40,359 80,770
Information 4,793 496 850
Professional and special services 397,263 93,850 157,699
Rentals 85,808 18,018 34,527
Repair and maintenance 87,517 21,739 34,677
Utilities, materials and supplies 117,958 29,196 53,133
Acquisition of land, buildings and works 86,035 9,047 11,841
Acquisition of machinery and equipment 250,447 36,420 56,000
Transfer payments 158,974 48,657 84,218
Other subsidies and payments 70,676 14,757 25,678
Total gross budgetary expenditures 4,618,900 1,103,357 2,110,994
Less Revenues netted against expenditures:
Vote Netted Revenues 1,854,515 479,394 821,473
Total Revenues netted against expenditures: 1,854,515 479,394 821,473
Total net budgetary expenditures 2,764,386 623,963 1,289,521
Fiscal Year 2012-2013 (in thousands of dollars) Footnote 1
Planned expenditures for the year ending March 31, 2013 Footnote 4 Expended during the quarter ended September 30, 2012 Year to date used at quarter-end
Expenditures:
Personnel 2,795,175 810,089 1,540,812
Transportation and communications 240,194 45,947 88,499
Information 5,886 500 816
Professional and special services 376,909 101,513 169,217
Rentals 85,999 21,292 38,078
Repair and maintenance 94,536 16,366 27,273
Utilities, materials and supplies 120,397 28,198 52,081
Acquisition of land, buildings and works 94,090 17,155 22,998
Acquisition of machinery and equipment 283,694 36,204 61,378
Transfer payments 149,998 12,024 64,688
Other subsidies and payments 74,076 (38,737) 32,481
Total gross budgetary expenditures 4,320,952 1,050,551 2,098,321
Less Revenues netted against expenditures:
Vote Netted Revenues 1,551,649 102,268 506,233
Total Revenues netted against expenditures: 1,551,649 102,268 506,233
Total net budgetary expenditures 2,769,302 948,283 1,592,087
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