Quarterly Financial Report - For the period ending June 30, 2014

Erratum

Date: December 15, 2014

Location: Highlights of fiscal quarter and fiscal year to date (YTD) results, Statement of Departmental Budgetary Expenditures by Standard Object, Table 2: Expended by Standard Object at Quarter End percentage column.

Revision: The percentages have been revised to reflect the year-over-year variance.

Rationale for revision: Original amount reported was not correct.

Statement outlining results, risks and significant changes in operations, personnel and program

1. Introduction

This quarterly financial report (QFR) has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. The report should be read in conjunction with the Main Estimates and Supplementary Estimates for 2014-15, as well as Canada's Economic Action Plan 2014 (Budget 2014). The quarterly report has not been subject to an external audit or review.

1.1 Mandate

The Minister of Public Safety and Emergency Preparedness is the minister responsible for the Royal Canadian Mounted Police (RCMP). The responsibilities of the RCMP are set out in section 18 of the Royal Canadian Mounted Police Act. The RCMP's mandate is multi-faceted, it includes preventing and investigating crime; maintaining peace and order; enforcing laws; contributing to national security; ensuring safety of state officials, visiting dignitaries and foreign missions; and providing vital operational support services to other police and law enforcement agencies within Canada and abroad.

Further information on the mandate, roles, responsibilities and programs of the RCMP can be found in the Part II of the Estimates.

1.2 Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the RCMP's spending authorities granted by Parliament and those used by the department consistent with the Main Estimates and Supplementary Estimates (A) for the 2014-15 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The RCMP uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on a cash expenditure basis.

2. Highlights of fiscal quarter and fiscal year to date (YTD) results

2.1 Statement of Authorities

For the period ending June 30, 2014, the RCMP had $2,632.6 million in total authorities available for use, as reflected in Annex A: Statement of Authorities. This amount includes the Main Estimates and $6.6 million related to the proceeds collected from the disposal of Crown assets, as displayed in Graph 1: Comparison of Total Budgetary Authorities below.

Total authorities have decreased by $130.4 million, when compared to the previous year. This change includes a decrease of $133.0 million in Vote 1 - Operating expenditures and offset by a $32.9 million increase in Vote Netted Revenue for a Net Operating expenditures decrease of $100.1 million, $21.1 million decrease in Vote 5 - Capital expenditures, $18.7 million increase in Vote 10 - Grants and contributions and $27.9 million decrease in Budgetary statutory authorities.

Graph 1: Comparison of Total Budgetary Authorities as of June 30, 2013 and June 30, 2014 (in millions of dollars)

Description of graph in tabular format follows.

Graph 1: Comparison of total Budgetary Authorities
Comparison of Total Budgetary Authorities as of June 30, 2013 and June 30, 2014 (in millions of dollars)
2013-2014 2014-2015
Proceeds from Disposal of Crown Assets $6 $7
Supplementary Estimates (A) $0 $0
Main Estimates $2,758 $2,626

The 2014-15 Main Estimates included the final reduction to the RCMP's authorities relating to the savings measures announced in Budget 2012 which constitutes the primary reason for the decrease in total authorities in the first quarter of 2014-15.

2.1.1 Variance in Vote 1 - Net Operating expenditures

The decrease of $100.1 million in Vote 1 - Net Operating expenditures, reflected in Table 1: Authorities Available for Use, is mainly related to the year-over-year reduction of $96.5 million in the 2014-15 Main Estimates for the savings measures announced in Budget 2012, $6.0 million to reduce the duplication by standardization and consolidation for the procurement of end-user devices under a common services approach, $1.7 million reduction to travel costs by implementing modern alternative and an increase of $4.4 million provided in Budget 2013 to continue Canada's Migrant Smuggling Prevention strategy.

2.1.2 Variance in Vote 5 - Capital expenditures

The year-over-year change to the 2014-15 Main Estimates encompasses the first quarter decrease to the Vote 5 - Capital expenditures of $21.1 million. This is primarily the result of reductions in funding for the Marine Security Operations Centre Accommodations project and the Long-Term Vision Plan - Parliamentary Precinct project as they near completion, as well as a transfer to Public Works and Government Services for the new RCMP Headquarters office in British Columbia.

2.1.3 Variance in Vote 10 - Grants and contributions

The increase of $18.7 million in Vote 10 - Grants and contributions is mainly attributable to the increase in projected costs of the grant to compensate members of the RCMP for injuries received in the performance of their duties, as a result of increases in the number of Members receiving disability pension awards and the annual increases due to the indexation of disability pension benefits.

2.1.4 Variance in Budgetary statutory authorities

The reduction in Budgetary statutory authorities of $27.9 million is associated to the decrease in Employee Benefit Plan costs due to a change in the rate used to calculate Employee Benefit Plan costs government wide and by the decrease to the pensions under the RCMP Pension Continuation Act, as the number of remaining pensioners and survivors are decreasing and all new members contribute under the RCMP Superannuation Act.

Table 1: Authorities Available for use (in thousands of dollars) Footnote 1
Authorities 2014-15 2013-14 Variance %
Vote 1- Net Operating expenditures 1,766,280 1,866,380 (100,100) -5%
Vote 5 - Capital expenditures 246,470 267,613 (21,143) -8%
Vote 10 - Grants and contributions 163,636 144,974 18,662 13%
Budgetary statutory authorities 456,237 484,101 (27,864) -6%
Total Authorities 2,632,623 2,763,068 (130,445) -5%

2.2 Statement of Departmental Budgetary Expenditures by Standard Object

The RCMP has spent approximately 26% of its authorities at the end of the first quarter, compared with 24% in the previous year, as demonstrated in Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures below, when vote netted revenue is taken into consideration.

Table 2: Expenditures by Standard Object at Quarter End shows net expenditures used during the first quarter being approximately 2% higher than the previous year; this is a result of revenues being higher than Q1 in 2013-14. A year to date comparison of gross expenditures reflects an increase of $73.2 million or a 7% increase in 2014-15 over 2013-14. A detailed review by standard object emphasizes some significant variances which are described below.

Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of June 30, 2013 and June 30, 2014 (in millions of dollars and percentage)

Description of graph in tabular format follows.

Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of June 30, 2013 and June 30, 2014 (in millions of dollars and percentage)
Comparison of Total Budgetary Authorities and Net Expenditures as of June 30, 2013 and June 30, 2014 (in millions of dollars and percentage)
2013-2014 2014-2015
Total Budgetary Authorities $2,763 $2,633
Net expenditures for the quarter $666
(24%)
$677
(26%)
2.2.1 Variance by Revenue

Vote netted revenue collected in 2014-15 is higher by $62.1 million over the same period last year. This is primarily driven by two factors. First, due to the timing of collections, as the RCMP received approximately $33 million in revenue in the first quarter of fiscal year 2014-15, which was expected to be collected in the fourth quarter of 2013-14. Second, actual revenues generated from contract policing activities increased reflecting year-over-year growth in that program.

2.2.2 Variance by Acquisition of Land, Buildings, and Works

The $5.1 million increase in expenditures is largely due to increased spending for the RCMP Training Academy refurbishment. In early 2013, the project was stopped due to non-performance issues with the general contractor, whereas in the first quarter of 2014-15, a contractor is in place and the project is progressing as planned.

2.2.3 Variance by Acquisition of Machinery and Equipment

Acquisitions of machinery and equipment have increased by $5.7 million which is largely attributed to accelerated spending in the first quarter of 2014-15 as compared to 2013-14 primarily related to radio communication and other equipment, vehicles and spending of proceeds from the disposal of crown assets.

2.2.4 Variance by Transfer Payment

Transfer payment expenditures are $17.5 million higher in 2014-15 as compared to 2013-14 and can be attributed to two main factors. First, there is an increase of approximately $4.0 million in 2014-15 related to the Grant to compensate members injured in the performance of their duties resulting from an increase in the number of members receiving disability pension awards and the annual increases due to the indexation of disability pension benefits. The other significant item is a $13.5 million timing issue with respect to the process of recording Veterans Affairs Canada (VAC) quarterly advance payments which cleared in the first quarter in 2014-15 as compared to the second quarter in 2013-14.

2.2.5 Variance by Other subsidies and payments

The $43.6 million increase in year-over-year expenditures for other subsidies and payments is related to the timing of items being cleared from suspense account and the one-time transition payment for pay in arrears. The timing issues are caused by $36 million in expenditures in 2014-15 related to VAC disability payments temporarily posted in suspense pending identification and coding, which is offset by other smaller suspense account items totaling approximately $6.0M. In addition, the remaining increase is due to a one-time transition payment of $13.7 million for implementing salary payment in arrears by the Government of Canada.

Table 2: Expended by Standard Object at Quarter End (in thousands of dollars) Footnote 2 Footnote 3
Standard Objects 2014-15 2013-14 Variance %
Personnel 778,053 780,783 (2,730) 0%
Transportation and communications 42,427 40,411 2,016 5%
Information 407 354 53 15%
Professional and special services 63,890 63,848 42 0%
Rentals 18,567 16,509 2,058 12%
Repair and maintenance 13,266 12,938 328 3%
Utilities, materials and supplies 23,634 23,938 (304) -1%
Acquisition of land, buildings and works 7,861 2,793 5,068 181%
Acquisition of machinery and equipment 25,275 19,580 5,695 29%
Transfer payments 53,013 35,561 17,452 49%
Other subsidies and payments 54,493 10,921 43,572 399%
Total gross budgetary expenditures 1,080,886 1,007,636 73,250 7%
Less: Vote Netted Revenue 404,167 342,079 62,088 18%
Total net budgetary expenditures 676,719 665,557 11,162 2%

3. Risks and Uncertainties

The Departmental QFR reflects the results of the current fiscal period in relation to the Main Estimates, Supplementary Estimates (A), for which supply was released on June 10, 2014.

The RCMP is funded through annual appropriations; as a result, operations are impacted by any changes in funding approved through Parliament. There will continue to be ongoing pressure on the RCMP's appropriations as the Government of Canada reviews spending and resource allocations, including the most recent examples;

  • Budget 2013 impacted the RCMP's operating budget with the announcement to further reduce travel costs by implementing modern alternatives. The RCMP is focusing on reducing non-core mandate related travel.
  • The October 16th, 2013 Speech from the Throne signalled the Government of Canada's commitment to continue to reduce the size and cost of government by freezing departmental operating budgets for 2014-15 and 2015-16, as well as requiring departments to absorb any collectively bargained wage increases, restrain hiring, and additional reductions to internal government spending. Further communication from central agencies on the 2013 Operating Budget Freeze reiterated continued scrutiny of operating budget authorities.

The RCMP also receives a significant portion of funding through respendable revenues from the provision of policing services to provinces, territories, municipalities and first nations communities. Recruitment of cadets by the RCMP is being adjusted as demand for increased policing services from our contract partners remains lower than expected due to their economic considerations. Although, the RCMP is seeing a reduction in demand with attrition and the contract partner's demand, the RCMP's recruitment campaigns targets are properly placed to deal with attrition.

Additionally, the RCMP can be requested to respond to emergent issues anywhere in Canada and/or provide support for International Police operations at anytime. These unforeseen operational requirements, depending on the extent of the RCMP's involvement, can significantly increase costs, which can be mitigated either through internal allocations or requests for additional funding from Parliament.

To best manage the current financial climate, the RCMP continues to pursue a financial management strategy to address its funding requirements.

4. Budget 2012 implementation

This section provides an overview of the savings measures announced in Budget 2012 intended to refocus government and programs; make it easier for Canadians and businesses to deal with their government; or modernize and reduce the back office. The Force will realize savings across a number of administrative services by modernizing, simplifying and refocusing efforts on activities that directly contribute to the organization's core policing mandate.

The RCMP achieved Budget 2012 savings of $44.4 million in 2012-13 and $89.1 million in 2013-14. 2014-15 savings will reach $195.2 million in (inclusive of employee benefit plan costs). These savings will be accomplished with minimal impacts on direct policing operations.

In fiscal year 2014-15 some of the key initiatives include:

  • Health Care Modernization - The RCMP is modernizing its Health Services program through an amendment to the definition of an "insured person" under the Canada Health Act (received Royal Assent on June 29, 2012) and, as of April 1, 2013, basic health care coverage for regular members is now under provincial/territorial regimes. Full savings associated to the initiative will be realized in 2014-15. The initiative also includes changes to the RCMP's Supplemental Health Care, Sick Leave, and Disability Management regimes. However, in respect to the Sick Leave and Disability Management portion of the initiative, a two-year deferral of the associated savings has been approved as the RCMP was instructed to await the establishment of the Workplace Wellness and Productivity Strategy (WPS) solution for the wider public service prior to advancing a proposal.
  • Internal Services and Expenditure Efficiencies - A series of initiatives are aimed at reengineering how the main Internal Services functions are provided at the RCMP and identifying opportunities to reduce discretionary costs. Impacted areas include corporate accounting, fleet, financial management, material management, project management, information management, information technology, human resources, real property management, communications, procurement, and management and oversight functions.
  • Forensic Lab Consolidation - Through this initiative, savings will be generated from administrative efficiencies, the rationalization of labour requirements and reducing infrastructure costs resulting from geographic consolidation to three labs within the current six site model. The final lab closure will be in late 2014-15.
  • Civilianization - This initiative involves the conversion of police officer positions, in administrative or operational support functions, to non-police officer classifications in the areas of strategic planning, information management, information technology, and human resource management across the organization with a particular emphasis on positions at National Headquarters. The remainder of the savings will be achieved in 2014-15 as Regular Members continue to be transitioned out of those identified positions.
  • Return of previously approved funding for authorized growth in Federal Policing - The unallocated portion of these funds, intended for future resource increases to support Federal Policing, were reallocated in recent years to mitigate increasing resource requirements within the RCMP's National Police Services (NPS). The capacity issues within NPS are currently being addressed separately as part of its sustainability initiative.
  • Operational support initiatives are also being undertaken to enhance service delivery models within Criminal Intelligence, Technical Operations, the Canadian Police College, and the Canadian Firearms Program, while reducing costs.

Overall, as of period ending June 30, 2014, the RCMP is on track to achieve its savings target of $195.2 million in fiscal year 2014-15. A few initiatives are not materializing as originally intended and will not individually meet their full savings target. In addition, a few initiatives are experiencing implementation lags, primarily due to the timing of Work Force Adjustment processes and options selected by affected employees. However, mitigating strategies are in place to address any resulting savings shortfalls.

5. Significant changes in relation to operations, personnel and programs

5.1 Operations

5.1.1 Bill C-42: An Act to amend the Royal Canadian Mounted Police Act and to make related and consequential amendments to other Acts

The Enhancing Royal Canadian Mounted Police Accountability Act (short title) received royal assent on June 19, 2013. The act strengthens the RCMP's accountability and transparency by:

  • creating an independent Civilian Review and Complaints Commission to replace the existing Commission for Public Complaints against the RCMP;
  • establishing a statutory framework to enhance the transparency of criminal investigations of serious incidents involving RCMP members; and
  • modernizing the RCMP's human resource management process.

The internal changes to the RCMP's human resource management process will include; restructuring the discipline system, streamlining the grievance process, modernizing human resource management authorities and systems, and reducing the number of categories of employees from three to two (Regular Members and Public Servants).

5.2 Personnel

There has been no significant change in relation to personnel in the first quarter of 2014-15.

5.3 Programs

There has been no significant change in relation to programs in the first quarter of 2014-15.

Approved by:

Bob Paulson,
Commissioner
(Ottawa, Canada)

Alain Duplantie, MBA, CPA, CGA
Deputy Commissioner
Chief Financial and Administrative Officer

Annex A: Statement of authorities (unaudited) - For the quarter ended June 30, 2014

Fiscal year 2014-15
Total available for use for the year ending March 31, 2015 Footnote 4 Used during the quarter ended June 30, 2014 Year to date used at quarter-end
Gross Operating expenditures 3,587,877 884,425 884,425
Less: Vote Netted Revenues 1,821,597 404,167 404,167
Vote 1 - Net Operating expenditures 1,766,280 480,258 480,258
Vote 5 - Capital expenditures 246,470 26,048 26,048
Vote 10 - Grants and contributions 163,636 36,562 36,562
Pensions and other employee benefits - Members of the Force 349,272 106,577 106,577
Contributions to employee benefit plans (public servants) 87,318 21,829 21,829
Pensions under the Royal Canadian Mounted Police Pension Continuation Act 13,000 2,951 2,951
Refunds of amounts credited to revenues in previous years 0 10 10
Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act 6,647 2,483 2,483
Court Awards 0 1 1
Statutory Authorities 456,237 133,851 133,851
Total budgetary authorities 2,632,623 676,719 676,719
Fiscal year 2013-2014
Total available for use for the year ending March 31, 2014 Footnote 4 Used during the quarter ended June 30, 2013 Year to date used at quarter-end
Gross Operating expenditures 3,720,895 829,457 829,457
Less: Vote Netted Revenues 1,854,515 342,079 342,079
Vote 1 - Net Operating expenditures 1,866,380 487,378 487,378
Vote 5 - Capital expenditures 267,613 15,847 15,847
Vote 10 - Grants and contributions 144,974 32,404 32,404
Pensions and other employee benefits - Members of the Force 371,520 103,389 103,389
Contributions to employee benefit plans (public servants) 92,880 23,220 23,220
Pensions under the Royal Canadian Mounted Police Pension Continuation Act 14,000 3,157 3,157
Refunds of amounts credited to revenues in previous years 0 162 162
Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act 5,701 0 0
Court Awards 0 0 0
Statutory Authorities 484,101 129,928 129,928
Total budgetary authorities 2,763,067 665,557 665,557

Annex B: Departmental budgetary expenditures by standard object (unaudited) - For the quarter ended June 30, 2014

Fiscal year 2014-2015
Planned expenditures for the year ending March 31, 2015 Expended during the quarter ended June 30, 2014 Year to date used at quarter-end
Expenditures:
Personnel 3,082,592 778,053 778,053
Transportation and communications 184,415 42,427 42,427
Information 3,331 407 407
Professional and special services 382,417 63,890 63,890
Rentals 79,122 18,567 18,567
Repair and maintenance 72,982 13,266 13,266
Utilities, materials and supplies 101,711 23,634 23,634
Acquisition of land, buildings and works 75,156 7,861 7,861
Acquisition of machinery and equipment 232,617 25,275 25,275
Transfer payments 176,636 53,013 53,013
Other subsidies and payments 63,242 54,493 54,493
Total gross budgetary expenditures 4,454,220 1,080,886 1,080,886
Less Revenues netted against expenditures:
Vote Netted Revenues 1,821,597 404,167 404,167
Total Revenues netted against expenditures: 1,821,597 404,167 404,167
Total net budgetary expenditures 2,632,623 676,719 676,719
Fiscal year 2013-2014
Planned expenditures for the year ending March 31, 2014 Expended during the quarter ended June 30, 2013 Year to date used at quarter-end
Expenditures:
Personnel 3,133,573 780,783 780,783
Transportation and communications 225,815 40,411 40,411
Information 4,793 354 354
Professional and special services 397,263 63,848 63,848
Rentals 85,808 16,509 16,509
Repair and maintenance 87,517 12,938 12,938
Utilities, materials and supplies 117,958 23,938 23,938
Acquisition of land, buildings and works 86,035 2,793 2,793
Acquisition of machinery and equipment 249,170 19,580 19,580
Transfer payments 158,974 35,561 35,561
Other subsidies and payments 70,676 10,921 10,921
Total gross budgetary expenditures 4,617,582 1,007,636 1,007,636
Less Revenues netted against expenditures:
Vote Netted Revenues 1,854,515 342,079 342,079
Total Revenues netted against expenditures: 1,854,515 342,079 342,079
Total net budgetary expenditures 2,763,067 665,557 665,557
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