Quarterly Financial Report - For the period ending December 31, 2014

Table of contents

Statement outlining results, risks and significant changes in operations, personnel and program

1. Introduction

This quarterly financial report (QFR) has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. The report should be read in conjunction with the Main Estimates and Supplementary Estimates for 2014-15, as well as Canada's Economic Action Plan 2014 (Budget 2014). The quarterly report has not been subject to an external audit or review.

1.1 Mandate

The Minister of Public Safety and Emergency Preparedness is the minister responsible for the Royal Canadian Mounted Police (RCMP). The responsibilities of the RCMP are set out in section 18 of the Royal Canadian Mounted Police Act. The RCMP's mandate is multi-faceted, it includes preventing and investigating crime; maintaining peace and order; enforcing laws; contributing to national security; ensuring safety of state officials, visiting dignitaries and foreign missions; and providing vital operational support services to other police and law enforcement agencies within Canada and abroad.

Further information on the mandate, roles, responsibilities and programs of the RCMP can be found in the Part II of the Estimates.

1.2 Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the RCMP's spending authorities granted by Parliament and those used by the department consistent with the Main Estimates and Supplementary Estimates (A) and (B) for the 2014-15 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The RCMP uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on a cash expenditure basis.

2. Highlights of fiscal quarter and fiscal year to date (YTD) results

2.1 Statement of Authorities

For the period ending December 31, 2014, the RCMP had $2,852.7 million in total authorities available for use, as reflected in Annex A: Statement of Authorities. This amount includes the Main Estimates, $138.0 million and $45.4 million related to the Operating and Capital Budget Carry Forwards respectively, $26.0 million for Supplementary Estimates (B), $13.1 million related to proceeds collected from the disposal of Crown assets, $2.3 million for in-year statutory adjustments and $1.8 million related to TB Vote 15 - collective bargaining funding, as displayed in Graph 1: Comparison of Total Budgetary Authorities below.

Graph 1: Comparison of total Budgetary Authorities as of December 31, 2013 and December 31, 2014 (in millions of dollars)

Graph 1: Comparison of total Budgetary Authorities
Graph 1: Comparison of total Budgetary Authorities as of December 31, 2013 and December 31, 2014 (in millions of dollars)
2013-14 2014-15
Main Estimates $2,758 $2,626
Supplementary Estimates (A) -$1 $0
Supplementary Estimates (B) $31 $26
TB Vote 15 - Compensation Adjustments $1 $2
TB Vote 25 - Operating Budget Carry Forward $154 $138
TB Vote 33 - Capital Budget Carry Forward $67 $45
In-year Statutory Adjustments $2
Proceeds from Disposal of Crown Assets $10 $13
Totals $3,020 $2,852

Total authorities have decreased by $167.8 million or 6%, when compared to the same period last year. There are two main contributing factors for this reduction. First, there was a 5% decrease in the 2014-15 Main Estimates, which included the final reduction to the RCMP's authorities related to the savings measures announced in Budget 2012. Further details on the changes impacting 2014-15 authorities can be found in the 2014-15 Main Estimates Highlights section. Second, authorities are further reduced as a result of smaller Operating and Capital Budget Carry Forwards when compared to 2013-14.

2.1.1 Variance in Vote 1 - Net Operating expenditures

The decrease of $125.2 million in Vote 1 - Net Operating expenditures authorities, reflected in Table 1: Authorities Available for Use, is related to a year-over-year reduction in the RCMP's Main Estimates, the Vote 25 - Operating Budget Carry Forward and Supplementary Estimates (B). The RCMP's 2014-15 Main Estimates has decreased by $100.8 million from 2013-14. This reduction is largely due to the savings measures announced in Budget 2012 which accounts for $96.5 million. Additionally, the Operating Budget Carry Forward has decreased by $16.4 million when compared to last year's. Finally, Supplementary Estimates (B) has a net year-over-year decrease of $9.4 million, in large part due to a transfer to Shared Services Canada of $39.7 million.

2.1.2 Variance in Vote 5 - Capital expenditures

The year-over-year decrease to the Vote 5 - Capital expenditures authorities of $35.6 million, is primarily related to reductions in the 2014-15 Main Estimates and the Vote 33 - Capital Budget Carry Forward. The 2014-15 Main Estimates saw a reduction to a number of capital projects as outlined in the Quarterly Financial Report for period ending June 30, 2014. The authorities are further impacted by a smaller Capital Budget Carry Forward which is $25.5 million less in 2014-15 than in 2013-14.

2.1.3 Variance in Vote 10 - Grants and Contributions

The increase of $13.4 million in Vote 10 - Grants and contributions is mainly attributable to the increase in projected costs of the grant to compensate members of the RCMP for injuries received in the performance of their duties, as a result of increases in the number of Members receiving disability pension awards and the annual increases due to the indexation of disability pension benefits.

2.1.4 Variance in Budgetary statutory authorities

The reduction in Budgetary statutory authorities of $20.4 million is primarily associated to the decrease in Employee Benefit Plan costs due to a change in the rate used to calculate Employee Benefit Plan costs government wide and by the decrease to the pensions under the RCMP Pension Continuation Act, as the number of remaining pensioners and survivors are decreasing and all new members contribute under the RCMP Superannuation Act. Additionally there is a year-over-year increase in the Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act.

Table 1: Authorities Available for Use (In thousands of dollars) Footnote 1
Authorities 2014-15 2013-14 Variance %
Vote 1 - Net Operating expenditures 1,918,308 2,043,496 (125,188) -6%
Vote 5 - Capital expenditures 300,548 336,172 (35,624) -11%
Vote 10 - Grants and contributions 166,458 153,072 13,385 9%
Budgetary statutory authorities 467,355 487,784 (20,429) -4%
Total Authorities 2,852,668 3,020,524 (167,856) -6%

2.2 Statement of Departmental Budgetary Expenditures by Standard Object

The RCMP has spent approximately 74% of its authorities at the end of the third quarter, compared with 69% in the previous year, as demonstrated in Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures below, when vote netted revenue is taken into consideration.

Table 2: Expenditures by Standard Object at Quarter end shows net expenditures used during 2014-15 being $37.2 million higher than the previous year. This is a result of revenues being higher by $22.3 million in the current year when compared to last year at the same time. A year-to-date comparison of gross expenditures reflects an increase of $59.5 million or a 2% increase in 2014-15 over 2013-14. A detailed review by standard object emphasizes some significant variances which are described below.

Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of December 31, 2013 and December 31, 2014 (in millions of dollars and percentage)

Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of December 31, 2013 and December 31, 2014 (in millions of dollars and percentage)
Graph 2: Comparison of Total Budgetary Authorities and Net Expenditures as of December 31, 2013 and December 31, 2014 (in millions of dollars and percentage)
2013-14 2014-15
Total Budgetary Authorities $3,021 $2,853
Net expenditures for the year to date $2,083
(69%)
$2,121
(74%)
2.2.1 Variance by Revenue

Vote netted revenue collected in 2014-15 is higher by $22.2 million over the same period last year. This is primarily driven by three factors. First is due to the timing of collections as the RCMP received approximately $32.0 million in revenue in the first quarter of fiscal year 2014-15, which was expected to be collected in the fourth quarter of 2013-14. Second, actual revenues generated from Contract Policing activities increased reflecting year-over-year growth in that program. Finally, this year-over-year increase in Contract Policing revenues is offset by a reduction in revenue under pension administration. The recovery of pension administration costs have decreased by $15.6 million when compared to the same period last year which can be attributed to two things. First, subsequent to the approval of the Pension Administration Services (PAS) and Pension Administration Outsourcing Project (PAOP) Treasury Board Submission, there is lag in revenue collection related to PAS as billing commenced only upon approval of the TB Submission. This lag is temporary in nature and will be fully recovered by year-end. Second, as a result of the transfer of the delivery of pension services to PWGSC July 1st, 2014, charges to the pension plan are significantly less as only close out activity costs have been incurred thereafter. For the most part, PAOP wrapped up in December 2014 with only minor adjustments anticipated at year end.

2.2.2 Variance by Personnel

The $27.1 million reduction in personnel expenditures is largely due to a year-over-year decrease related to the one-time disbursement of the liquidation of severance pay for RCMP members. Expenditures were $28.6 million higher in 2013-14 as compared to the same time period this fiscal year. Additionally, expenditures have decreased related to temporary civilian employees. It is noteworthy that with the passing of the Enhancing RCMP Accountability Act, which in part addressed the human resource management process, temporary civilian employees have effectively "sunset". They have in part have gradually transitioned to other employee categories; however, overall term/casual employees are down when compared to last year. This reduction is offset by annual wage increases (including allowances) and $8.2 million increase in regular member overtime which is due to operational requirements.

2.2.3 Variance by Transportation and Communications

Transportation and communications expenditures are $25.5 million higher in 2014-15 as compared to 2013-14 and can largely be attributed to an increase in travel and relocation expenditures. The expenditure increases are mainly due to operational requirements in support of core policing, travel related to operational training and relocations as a result of the movement of cadets to their first post and regular members across the Force.

2.2.4 Variance by Rentals

Rentals are $7.4 million higher in 2014-15 as compared to 2013-14, the majority of which is attributed to information technology rentals. In large part the increase is due to a realignment of IT coding for licence and maintenance fees for application software from various other standard objects into rentals.

2.2.5 Variance by Acquisition of Land, Buildings, and Works

The $23.3 million increase in expenditures is related to three capital projects; the RCMP Training Academy refurbishment, PRTC Firing Range and the 100 Mile House Detachment. First, in early 2013 the RCMP Training Academy refurbishment was stopped due to non-performance issues with the general contractor, whereas in 2014-15, a contractor is in place and the project is progressing as planned, therefore, resulting in higher year-over-year expenditures. The remaining increase can be attributed to two projects, the construction of the PRTC Firing Range and 100 Mile House Detachment which are also reflecting higher year-over-year expenditures at the end of the third quarter.

2.2.6 Variance by Other subsidies and payments

The $20.0 million increase in year-over-year expenditures for other subsidies and payments is primarily related to the one-time transition payment of $14.0 million for implementing salary payment in arrears by the Government of Canada, as previously reported. The balance of the increase is largely related to the timing of items being cleared from the interdepartmental settlement suspense account.

Table 2: Expenditures by Standard Object at Quarter End (in thousands of dollars) Footnote 1Footnote 2
Standard Objects 2014-15 2013-14 Variance %
Personnel 2,353,406 2,380,527 (27,121) -1%
Transportation and communications 150,775 125,244 25,530 20%
Information 1,840 1,413 427 30%
Professional and special services 259,410 255,604 3,806 1%
Rentals 61,313 53,911 7,402 14%
Repair and maintenance 61,083 57,925 3,158 5%
Utilities, materials and supplies 83,787 82,804 983 1%
Acquisition of land, buildings and works 49,842 26,493 23,349 88%
Acquisition of machinery and equipment 103,673 99,983 3,690 4%
Transfer payments 118,723 120,467 (1,744) -1%
Other subsidies and payments 68,993 49,013 19,980 41%
Total gross budgetary expenditures 3,312,845 3,253,384 59,461 2%
Less: Vote Netted Revenue 1,192,211 1,169,933 22,278 2%
Total net budgetary expenditures 2,120,634 2,083,451 37,183 2%

3. Risks and Uncertainties

The Departmental QFR reflects the results of the current fiscal period in relation to the Main Estimates and Supplementary Estimates, together with Central Vote Transfers related to the Operating and Capital Budget Carry Forwards and Collective Bargaining increases.

The RCMP is funded through annual appropriations; as a result, operations are impacted by any changes in funding approved through Parliament. There will continue to be ongoing pressure on the RCMP's appropriations as the Government of Canada reviews spending and resource allocations, including the most recent examples;

  • Budget 2013 impacted the RCMP's operating budget with the announcement to further reduce travel costs by implementing modern alternatives. The RCMP is focusing on reducing non-core mandate related travel.
  • The October 16th, 2013 Speech from the Throne signalled the Government of Canada's commitment to continue to reduce the size and cost of government by freezing departmental operating budgets for 2014-15 and 2015-16, as well as requiring departments to absorb any collectively bargained wage increases, restrain hiring, and additional reductions to internal government spending. Further communication from central agencies on the 2013 Operating Budget Freeze reiterated continued scrutiny of operating budget authorities.

The RCMP also receives a significant portion of funding through respendable revenues from the provision of policing services to provinces, territories, municipalities and first nations communities. Recruitment of cadets by the RCMP is being adjusted as demand for increased policing services from our contract partners remains lower than expected due to their economic considerations. Although, the RCMP is seeing a reduction in demand with attrition and the contract partner's demand, the RCMP's recruitment campaigns targets are properly placed to deal with attrition.

Additionally, the RCMP can be requested to respond to emergent issues anywhere in Canada and/or provide support for International Police operations at any time. These unforeseen operational requirements, depending on the extent of the RCMP's involvement, can significantly increase costs, which can be mitigated either through internal allocations or requests for additional funding from Parliament.

To best manage the current financial climate, the RCMP continues to pursue a financial management strategy to address its funding requirements.

4. Budget 2012 implementation

This section provides an overview of the savings measures announced in Budget 2012 intended to refocus government and programs; make it easier for Canadians and businesses to deal with their government; or modernize and reduce the back office. The Force will realize savings across a number of administrative services by modernizing, simplifying and refocusing efforts on activities that directly contribute to the organization's core policing mandate.

The RCMP achieved Budget 2012 savings of $44.4 million in 2012-13 and $89.1 million in 2013-14. 2014-15 savings will reach $195.2 million (inclusive of employee benefit plan costs). These savings will be accomplished with minimal impacts on direct policing operations.

In fiscal year 2014-15 some of the key initiatives include:

  • Health Care Modernization - The RCMP is modernizing its Health Services program through an amendment to the definition of an "insured person" under the Canada Health Act (received Royal Assent on June 29, 2012) and, as of April 1, 2013, basic health care coverage for regular members is now under provincial/territorial regimes. Full savings associated to the initiative will be realized in 2014-15. The initiative also includes changes to the RCMP's Supplemental Health Care, Sick Leave, and Disability Management regimes. However, in respect to the Sick Leave and Disability Management portion of the initiative, a two-year deferral until 2016-17 of the associated savings has been approved as the RCMP was instructed to await the establishment of the Workplace Wellness and Productivity Strategy (WPS) solution for the wider public service prior to advancing a proposal.
  • Internal Services and Expenditure Efficiencies - A series of initiatives are aimed at reengineering how the main Internal Services functions are provided at the RCMP and identifying opportunities to reduce discretionary costs. Impacted areas include corporate accounting, fleet, financial management, material management, project management, information management, information technology, human resources, real property management, communications, procurement, and management and oversight functions.
  • Forensic Lab Consolidation - Through this initiative, savings will be generated from administrative efficiencies, the rationalization of labour requirements and reducing infrastructure costs resulting from geographic consolidation to three labs within the current six site model. The final lab closure is scheduled for March 31, 2015.
  • Civilianization - This initiative involves the conversion of police officer positions, in administrative or operational support functions, to non-police officer classifications in the areas of strategic planning, information management, information technology, and human resource management across the organization with a particular emphasis on positions at National Headquarters. The remainder of the savings will be achieved in 2014-15 as Regular Members continue to be transitioned out of those identified positions.
  • Return of previously approved funding for authorized growth in Federal Policing - The unallocated portion of these funds, intended for future resource increases to support Federal Policing, were reallocated in recent years to mitigate increasing resource requirements within the RCMP's National Police Services (NPS). The capacity issues within NPS are currently being addressed separately as part of its sustainability initiative.
  • Operational support initiatives are also being undertaken to enhance service delivery models within Criminal Intelligence, Technical Operations, the Canadian Police College, and the Canadian Firearms Program, while reducing costs

Overall, as of period ending December 31, 2014, the RCMP is on track to achieve its savings target of $195.2 million, taking into consideration the two year deferral of the Sick Leave and Disability Management portion of Healthcare Modernization. Overall, expenditures are trending down in line with the RCMP's Budget 2012 initiatives including a reduction the operational clothing allowance expenditures. A few initiatives are not materializing as originally intended and will not individually meet their full savings target. In addition, a few initiatives are experiencing implementation lags, primarily due to the timing of Work Force Adjustment processes and options selected by affected employees. However, mitigating strategies are in place to address any resulting savings shortfalls.

5. Significant changes in relation to operations, personnel and programs

5.1 Operations

5.1.1 Bill C-42: An Act to amend the Royal Canadian Mounted Police Act and to make related and consequential amendments to other Acts

The Enhancing Royal Canadian Mounted Police Accountability Act (short title) received royal assent on June 19, 2013. The act strengthens the RCMP's accountability and transparency by:

  • creating an independent Civilian Review and Complaints Commission to replace the existing Commission for Public Complaints against the RCMP;
  • establishing a statutory framework to enhance the transparency of criminal investigations of serious incidents involving RCMP members; and
  • modernizing the RCMP's human resource management process.

The internal changes to the RCMP's human resource management process will include; restructuring the discipline system, streamlining the grievance process, modernizing human resource management authorities and systems, and reducing the number of categories of employees from three to two (Regular Members and Public Servants).

5.2 Personnel

There has been no significant change in relation to personnel in the third quarter of 2014-15.

5.3 Programs

There has been no significant change in relation to programs in the third quarter of 2014-15.

Approved by:

Bob Paulson,
Commissioner
(Ottawa, Canada)
Date Signed: February 13, 2015

Alain Duplantie, MBA, CPA, CGA
Deputy Commissioner
Chief Financial and Administrative Officer

Annex A: Statement of authorities (unaudited)

Fiscal year 2014-2015 (in thousands of dollars) Footnote 1
Total available for use for the year ending March 31, 2015 Footnote 3 Used during the quarter ended December 31, 2014 Year to date used at quarter-end
Gross Operating expenditures 3,775,188 954,280 2,718,156
Less: Vote Netted Revenues 1,856 880 320,306 1,192,211
Vote 1 - Net Operating expenditures 1,918,308 633,974 1,525,945
Vote 5 - Capital expenditures 300,548 56,375 138,302
Vote 10 - Grants and contributions 166,458 36,885 110,106
Pensions and other employee benefits - Members of the Force 352,627 87,657 266,480
Contributions to employee benefit plans (public servants) 88,602 21,830 65,488
Pensions under the Royal Canadian Mounted Police Pension Continuation Act 13,000 2,796 8,617
Refunds of amounts credited to revenues in previous years 0 7 33
Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act 13,126 5 4,614
Court Awards 0 4 1,049
Statutory Authorities 467,355 112,299 346,281
Total budgetary authorities 2,852,668 839,533 2,120,634
Fiscal year 2013-2014 (in thousands of dollars) Footnote 1
Total available for use for the year ending March 31, 2014 Footnote 3 Used during the quarter ended December 31, 2013 Year to date used at quarter-end
Gross Operating expenditures 3,898,011 934,055 2,689,441
Less: Vote Netted Revenues 1,854,515 348,460 1,169,933
Vote 1 - Net Operating expenditures 2,043,496 585,595 1,519,508
Vote 5 - Capital expenditures 336,172 50,117 105,131
Vote 10 - Grants and contributions 153,072 33,209 98,550
Pensions and other employee benefits - Members of the Force 371,520 97,112 277,355
Contributions to employee benefit plans (public servants) 92,921 23,220 69,660
Pensions under the Royal Canadian Mounted Police Pension Continuation Act 14,000 3,040 9,292
Refunds of amounts credited to revenues in previous years 0 111 476
Proceeds from the Disposal of Crown Assets under the Surplus Crown Assets Act 9,342 1,510 3,459
Court Awards 0 17 20
Statutory Authorities 487,784 125,010 360,262
Total budgetary authorities 3,020,524 793,931 2,083,451

Annex B: Departmental budgetary expenditures by standard object (unaudited)

Fiscal year 2014-2015 (In thousand of dollars)Footnote 1
Planned expenditures for the year ending March 31, 2015 Expended during the quarter ended December 31, 2014 Year to date used at quarter-end
Expenditures:
Personnel 3,111,013 800,081 2,353,406
Transportation and communications 216,030 55,908 150,775
Information 3,902 709 1,840
Professional and special services 447,977 101,506 259,410
Rentals 92,686 23,297 61,313
Repair and maintenance 85,494 24,975 61,083
Utilities, materials and supplies 119,148 32,025 83,787
Acquisition of land, buildings and works 105,339 25,818 49,842
Acquisition of machinery and equipment 274,418 34,728 103,673
Transfer payments 179,458 39,681 118,723
Other subsidies and payments 74,084 21,111 68,993
Total gross budgetary expenditures 4,709,548 1,159,839 3,312,845
Less Revenues netted against expenditures:
Vote Netted Revenues 1,856,880 320,306 1,192,211
Total Revenues netted against expenditures: 1,856,880 320,306 1,192,211
Total net budgetary expenditures 2,852,668 839,533 2,120,634
Fiscal year 2013-2014 (In thousand of dollars)Footnote 1
Planned expenditures for the year ending March 31, 2014 Expended during the quarter ended December 31, 2013 Year to date used at quarter-end
Expenditures:
Personnel 3,133,516 808,926 2,380,527
Transportation and communications 263,745 44,474 125,244
Information 5,871 563 1,413
Professional and special services 458,946 97,905 255,604
Rentals 100,533 19,383 53,911
Repair and maintenance 104,749 23,248 57,925
Utilities, materials and supplies 139,681 29,671 82,804
Acquisition of land, buildings and works 143,887 14,652 26,493
Acquisition of machinery and equipment 274,947 43,984 99,983
Transfer payments 167,072 36,249 120,467
Other subsidies and payments 82,091 23,336 49,013
Total gross budgetary expenditures 4,875,039 1,142,391 3,253,384
Less Revenues netted against expenditures:
Vote Netted Revenues 1,854,515 348,460 1,169,933
Total Revenues netted against expenditures: 1,854,515 348,460 1,169,933
Total net budgetary expenditures 3,020,524 793,931 2,083,451
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