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Personal Information Banks

Name Bank Number
Criminal Operational Intelligence Records (Exempt bank) RCMP PPU 015
National Security Investigations Records (Exempt bank) RCMP PPU 025
Operational Case Records RCMP PPU 005
Victim Services RCMP PPU 139
Lost or Stolen Passports RCMP PPU 040
Passenger Protect Program - Specified Persons List RCMP PPU 011
Protection of Personnel and Government Property RCMP PPU 055

National Sex Offender Registry

RCMP PPU 095

Forensic Science and Identification Services and Canadian Criminal Real Time Identification Services

RCMP PPU 030
Canadian Firearms Program RCMP PPU 100
Canadian Firearms Information System (CFIS) RCMP PPU 037
Inquiries by Firearms Owners, Licence Applicants and the general Public RCMP PPU 007
Courses Administered by the RCMP RCMP PPU 080
RCMP General Administrative Records RCMP PPE 807
Honours and Awards RCMP PPU 090
Human Resources Management Information System (HRMIS) RCMP PPU 013
Complaints Against the RCMP or a Member, Enquiries and General Assistance RCMP PPU 085
Employment Equity Program RCMP PPE 818
Medical Records of RCMP Members and Other Persons
Applying to Serve in Foreign Policing Responsibilities
RCMP PPE 808
RCMP Member Conflict of Interest and Post Employment Records RCMP PPE 815
RCMP Member Discipline Records RCMP PPE 805
RCMP Member Grievance Records RCMP PPE 804
RCMP Member's Pay and Allowance Records RCMP PPE 806
RCMP Member Performance Review and Appraisal Records RCMP PPE 801
RCMP Member Service Records RCMP PPE 802
Temporary Civilian Employees RCMP PPE 810
Security Reliability Screening Records RCMP PPU 065
Auxiliary Police RCMP PPE 809
Community Policing Services RCMP PPU 010
Indices Checks - For the Protection of Persons of National
and International Importance
RCMP PPU 060
Personnel Files on Municipal Employees Serving the RCMP RCMP PPE 811
Applicants and Cadets Records RCMP PPU 070
RCMP Member Promotion Board Proceedings Records RCMP PPE 803
Access Request Records RCMP PPU 045
Information Disclosed Pursuant to Paragraph 8(2)(m) of the Privacy Act RCMP PPU 200
RCMP Police Car Accidents/Claims By or Against the RCMP RCMP PPU 075
Restricted Weapons Registration System (RWRS) RCMP PPU 101
Early Warning Integrated Risk Management Program (EWIRMP) RCMP PPE 812

Criminal Operational Intelligence Records (Exempt bank)

Description:This bank contains personal information on individuals who have been implicated, following criminal investigations, in organized and other serious crime such as drug trafficking, securities fraud, corruption, counterfeiting, extortion, gambling, loan sharking, pornography and prostitution. Also included in this bank are records containing personal information concerning administration, policy and management of confidential human sources and witnesses requiring protection relating to criminal operations. This bank contains investigations and occurrence reports, statements and related documentation. This bank is designated by the Governor-in-Council as an exempt bank pursuant to Section 18(1) of the Privacy Act, on the basis of section 22 of the Act. Information in this bank may be maintained in hard copy files as well as in automated form such as Police Information Retrieval System (PIRS), Police Reporting Occurrence System (PROS), Police Records Information Management Environment (PRIME) National Criminal Data Bank (NCDB), and Automated Criminal Intelligence Information System (ACIIS).

Class of Individuals: Individuals implicated in, or who are connected with and are the subject of criminal investigations including confidential human sources and witnesses.

Purpose: Compiled in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally.

Consistent Uses: The information is used by accredited domestic and foreign law enforcement and investigative agencies in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally. Personal information concerning human sources and witnesses is used in the administration and management of these individuals. This information is also used by federal departmental security officers for security and reliability screening, as well as for research, planning, evaluation and audit, statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 95/009, 95/011, 96/024 & 99/006

Related Record Number: RCMP OPS 1111, RCMP OPS 1112, RCMP OPS 1113, RCMP OPS 1114, RCMP OPS 1121, RCMP OPS 1122, RCMP OPS 1123, RCMP OPS 1124, RCMP OPS 1125, RCMP OPS 1126, RCMP OPS 1127, RCMP OPS 1131, RCMP OPS 1132, RCMP OPS 1133, RCMP OPS 1134, RCMP OPS 1135, RCMP OPS 1137, RCMP OPS 1211, RCMP OPS 1212, RCMP OPS 1213, RCMP OPS 1214, RCMP OPS 1215, RCMP OPS 1216, RCMP OPS 1217, RCMP OPS 1218, RCMP OPS 1222, RCMP OPS 2121, RCMP OPS 2122, RCMP OPS 2123, RCMP OPS 2124, RCMP OPS 2125

TBS Registration: 000999

Bank Number: RCMP PPU 015

National Security Investigations Records (Exempt bank)

Description: This bank contains personal information about individuals who come to the attention of the RCMP in the course of national security criminal investigations including information collected in the fulfillment of the primary responsibility conferred by subsection 6(1) of the Security Offences Act, more particularly information obtained or prepared for investigation purposes in respect of an offence under any law of Canada where a) the alleged offence arises out of conduct constituting a threat to the security of Canada within the meaning of the Canadian Security Intelligence Service Act, or b) the victim of the alleged offence is an internationally protected person within the meaning of section 2 of the Criminal Code, or the apprehension of the commission of such an offence. This bank also contains security assessments relating to internationally protected persons, as well as information concerning the management of protection services for confidential sources and witnesses used in national security criminal investigations. This bank contains personal information on individuals who have been involved in criminal investigations concerning threats, potential threats, or incidents against persons of national or international importance or involving government property. This bank contains investigational and occurrence reports, statements, and related correspondence as well as personal information on numerous individuals the RCMP has an obligation to protect. This bank is designated by the Governor-in-Council as an exempt bank pursuant to Section 18(1) of the Privacy Act, on the basis of sections 21 and 22 of the Act. Information in this bank may be maintained in hard copy files as well as in automated form on the Secure Criminal Information System (SCIS) and the Secure Police Reporting Occurrence System (SPROS).

Class of Individuals: Individuals who come to the attention of the RCMP during the course of national security criminal investigations, including fulfillment of the primary responsibility pursuant to subsection 6(1) of the Security Offences Act, internationally protected persons, and persons providing confidential information in security investigations.

Purpose: Information in this bank is used by the RCMP whose duties involve the enforcement of the law and the prevention of crime in carrying out its mandate and responsibilities in relation to national security criminal investigations and for the purposes of security and reliability screening.

Consistent Uses: The information is used in the course of national security criminal investigations including fulfillment of the RCMP's primary responsibility conferred by subsection 6(1) of the Security Offences Act. Information is required to carry out their mandate and responsibilities in relation to national security criminal investigations and for security and reliability screening. Information in this bank is used by domestic and foreign law enforcement and investigation agencies in connection with their official duties and responsibilities in relation to the enforcement or administration of the law and to carry out their mandate and responsibilities in relation to national security criminal investigations. It is also used by CSIS and other federal department security officers for security and reliability screening. It is also disclosed to domestic and foreign law enforcement and investigative agencies in connection with national security criminal investigations. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 95/009, 96/023, 96/024 and 99/006

Related Record Number: RCMP OPS 1111, RCMP OPS 1112, RCMP OPS 1113, RCMP OPS 1114, RCMP OPS 1121, RCMP OPS 1122, RCMP OPS 1123, RCMP OPS 1124, RCMP OPS 1125, RCMP OPS 1126, RCMP OPS 1127, RCMP OPS 1131, RCMP OPS 1132, RCMP OPS 1133, RCMP OPS 1134, RCMP OPS 1135, RCMP OPS 1137, RCMP OPS 1211, RCMP OP 1212, RCMP OPS 1213, RCMP OPS 1214, RCMP OPS 1215, RCMP OPS 1216, RCMP OPS 1217, RCMP OPS 1218, RCMP OPS 1222, RCMP OPS 2121, RCMP OPS 2122, RCMP OPS 2123, RCMP OPS 2124, RCMP OPS 2125

TBS Registration: 001001

Bank Number: RCMP PPU 025

Operational Case Records

Description: This bank contains personal information on individuals who have been involved in investigations under the Criminal Code, federal and provincial statutes, municipal bylaws and territorial ordinances. This bank contains investigational and occurrence reports, statements, exhibit reports, copies of court documents such as summonses, warrants, etc., court briefs, and in some instances records relating to criminal histories. Information in this bank is entirely searchable but can be restricted from the view of certain user groups depending on the sensitivity and a user's requirement to see the information. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth and the location where the investigation occurred. Individuals wishing to access only specified information should identify the material desired to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated form such as the Canadian Police Information Centre (CPIC), the Police Information Retrieval System (PIRS), the Police Reporting and Occurrence System (PROS), the Police Records Information Management Environment (PRIME), the Halifax Regional Municipality Police Records Management System, the Missing Children/Persons and Unidentified Remains database (MC/PUR db), the Violent Crime Linkage Analysis System (ViCLAS), the DNA Bank, the Secure Criminal Information System (SCIS), the Secure Police Reporting and Occurrence System (SPROS), the Integrated Query Tool (IQT), the Police Information Portal (PIP), the Police Access Tool (PAT), the Secure Integrated Information Service (SeIIS), the National Criminal Data Bank (NCDB), Automated Criminal Intelligence Information System (ACIIS), the Integrated Collaborative Environment (ICE), the Conducted Energy Weapon (CEW) Usage Report Database, the National Money Laundering Database (NMLDB), the Reporting Economic Crime On-Line (RECOL), a single Web site where citizens can report everything from credit card fraud to major corporate corruption, the National Security Tip Line created to encourage Canadians to notify the RCMP of any criminal activity which may be associated to terrorism, the File Management System (FMS) established in order to enter information regarding firearms registry and to track files, the Laboratory Information Management System (LIMS), a commercial off the shelf application operating on the RCMP WAN (wide area network) platform which permits the six RCMP Forensic Laboratory sites to function as a single virtual laboratory system to support the sharing/reporting of case related information required to support a national forensic casework service to recognized law enforcement agencies and the Canadian legal system. Personal information contained in LIMS-Plus is minimal (Surname, Given Name 1, Given Name 2, Date of Birth, Sex and Subject Type and complies with PIRS (Police Information Retrieval System) requirements for reporting) and is monitored/managed respecting the regulations for the storage and retention of information under the Library and Archives of Canada Act and Privacy legislation. LIMS-Plus also contains DNA profiles generated from crime scene evidence. LIMS-Plus operates in a Protected 'B' security environment via Contivity and subject information for Protected 'C', Secret or Top Secret is not entered or maintained in the LIMS-Plus system. LIMS-Plus administration has a feature to 'sequester' information if required for sensitive case information to restrict access to data to a specific user.

Class of Individuals: Individuals involved in or the subject of criminal, municipal, provincial and federal statute investigations.

Purpose: Compiled in the administration or enforcement of the law and in the detection, prevention, or suppression of crime generally. Information in this PIB is collected in accordance with section 18 of the RCMP Act and section 17 of the RCMP Regulations. As per Treasury Board Directive on Social Insurance Number (SIN) in respect of Lawful investigation and SIN collection and use, the SIN is used only for the following purposes: to establish the accurate identification of an individual; to aid in the identification of a deceased person and locate their next-of-kin; or to identify and locate the owner of lost or stolen property that has a SIN inscribed.

Consistent Uses: This information is used by accredited domestic and foreign law enforcement and foreign investigative agencies, departments of the Criminal Justice System and Courts in the administration or enforcement of the law and in the detection, prevention, or suppression of crime generally. This information is also used by federal departmental security officers for security and reliability screening. Records are created by RCMP recruiting units that reflect indices checks that are conducted in order to determine the suitability of applicants for the RCMP. Firearms officers have access to a subset of information in PIRS, PROS, PRIME and Halifax RMS in order to administer the Firearms Program. In fact, firearms officers have direct access to a limited subset of information in PIRS. This data is used to supplement information in the Firearms Interest Police (FIP) category of the Canadian Police Information Centre (CPIC), in accordance with the general criteria set forth in subsection 5(2) of the Firearms Act. This information may also be used for research, planning, training, evaluation and audit, statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. Information collected and stored in the National DNA Bank may be shared with Interpol, Canadian Criminal Real Time Identification Services (CCRTIS), CPIC, public forensic laboratory and National Police Services (NPS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed or made anonymous if kept only for statistical and research purposes. Information in the Crime Scene Index (CSI), in the Convicted Offender Index and DNA samples (bodily substances) will be destroyed in accordance with sections 8.1 to 10.1 of the DNA identification Act.

RDA Number: 91/015, 95/003, 95/009, 95/011, 96

Related Record Number: RCMP OPS 1111, RCMP OPS 1112, RCMP OPS 1113, RCMP OPS 1114, RCMP OPS 1121, RCMP OPS 1122, RCMP OPS 1123, RCMP OPS 1124, RCMP OPS 1125, RCMP OPS 1126, RCMP OPS 1127, RCMP OPS 1131, RCMP OPS 1132, RCMP OPS 1133, RCMP OPS 1134, RCMP OPS 135, RCMP OPS 1137, RCMP OPS 1211, RCMP OPS 1212, RCMP OPS 1213, RCMP OPS 1214, RCMP OPS 1215, RCMP OPS 1216, RCMP OPS 1217, RCMP OPS 1218, RCMP OPS 1222, RCMP OPS 2121, RCMP OPS 2122, RCMP OPS 2123, RCMP OPS 2124, RCMP OPS 2125

TBS Registration: 000997

Bank Number: RCMP PPU 005

Notes: The CSI information contained within the NDDB is populated electronically through a secure encrypted data link using the Combined DNA Index System (CODIS) software program. The Sample Tracking and Control System (STaCS), is used to manage the processing of offender DNA samples as part of Canada's NDDB.

Victim Services

Description: This bank contains information on individuals who have been a victim of crime or trauma. The personal information collected includes name, address, telephone number, age and gender. Information in this bank may be maintained in hard copy as well as automated form in operational records management systems such as the Police Reporting and Occurrence System (PROS) and the Police Records Information Management Environment (PRIME-BC).

Class of Individuals: Individuals involved in criminal, municipal, provincial and federal criminal justice systems. This includes victims of crime or trauma (adult or minor) or their next of kin.

Purpose: The information in this bank is used to provide a continuum of service to victims of crime or trauma as part of the criminal justice process. Limited personal information collected will be provided to Victim Services organizations as part of the victim services referral process to which the RCMP complies.

Consistent Uses: The information is used by the RCMP in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally.

Retention and Disposal Standards: Records in this bank are retained for a minimum of two calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.

RDA Number: 2005/006, 99/017, 96/010, 95/009, 95/003, 91/015, 91/015-

Related Class of Record Number: RCMP OPS 1111

TBS Registration: 20120180

Bank Number: CMP PPU 139

Lost or Stolen Passports

Description: This bank contains personal information about individuals who have lost their passports or who have had their passports stolen. Information contained in this bank is provided by and is a copy of the Department of Foreign Affairs and International Trade Passport Office file. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date and place of birth and passport number if known. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated form in the Canadian Police Information Centre (CPIC).

Class of Individuals: Individuals who have lost passports or had them stolen.

Purpose: To locate lost or stolen passports and prevent their illegal use.

Consistent Uses: This information is used by domestic and foreign law enforcement and investigative agencies of federal, provincial/state and municipal governments to recover lost or stolen passports and to identify the illegal use of these documents. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of five years after the passport was reported lost, reported found or reported stolen. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/025, 91/015, 95/009, 96/010, 96

Related Record Number: RCMP OPS 1122

TBS Registration: 001004

Bank Number: RCMP PPU 040

Passenger Protect Program - Specified Persons List

Description: This bank describes information relating to the Passenger Protect Program, and in particular, to the Specified Persons List (SPL). Personal information may include name, contact information, biographical information, citizenship status, passport/visa/residency document number, any other known government issued identification number or document, any known financial and financial information, descriptions of individuals including photographs, descriptions of known or suspected acts or activities of the individual, any known fraudulent documentation presented or used by the individual, any known affiliations with terrorist or criminal organizations, any known criminal record, and travel details, such as name of the travel agency and agent, whether the flight ticket is one-way, and itinerary cities where the person will embark. Schedule A of the Aeronautics Act (AA) provides details of the specific information that may be collected.

Class of Individuals: Individuals who have been deemed by Transport Canada (TC) to pose an immediate threat to aviation security.

Purpose: The information is used to establish the Specified Persons List, and to assist Air Carriers in cases where police presence is required. The Information is used by RCMP employees designated by the Commissioner pursuant to subsection 4.82(4) of the Aeronautics Act for the purpose of transportation security

Consistent Uses: Information from intelligence reports and other correspondence is shared with Transport Canada to establish the Specified Persons List (Passenger Protect Program - Specified Persons List, Personal Information Bank (DOT PPU 001). Information provided to RCMP by TC under section 4.82 of the AA may be used by RCMP in the conduct of investigations under the Criminal Code and the Anti-terrorism Act when it has been deemed there is an immediate threat to transportation security. In the event the information is disclosed by a designated person to another person within the RCMP pursuant to subsection 4.82(8) or (9) of the AA, the information may also be used for maintaining the peace and the prevention and suppression of crime in general. Data may be matched with other personal information in RCMP operational files on Secure Police Reporting and Occurrence System (SPROS), Police Reporting and Occurrence System(PROS), Police Information Retrieval System (PIRS), Secure Criminal Information System (SCIS), National Criminal Data Base (NCDB), and Canadian Police Information Centre (CPIC). Urgent disclosure to a person in authority, pursuant to Section 4.82(10) AA may occur when a designated person has reason to believe that there is an immediate threat to transportation security or the life, health or safety of a person and that the person to whom the disclosure is to be make is in a position to take measures to respond to the threat and needs the information to respond.

Retention and Disposal Standards: In accordance with section 4.82(14) of the AA, information that does not clearly match information relating to entries on the Specified Persons List (SPL) will be destroyed within 7 days after it is provided. In the case of matches with information pertaining to RCMP entries on the SPL, this information becomes part of RCMP holdings and is subject to the retention and disposal schedules affecting all other operational information holdings on SPROS. Also pursuant to section 4.82(14), where information is being disclosed to RCMP, a record will be prepared and kept setting out the reasons why this information is being retained by RCMP and shall be made available for yearly review by the Commissioner pursuant to section 4.82(15) of the AA. Information may be used for audit, evaluation, research, and/or statistical purposes.

RDA Number: To be determined

Related Record Number: RCMP OPS 1126

TBS Registration: 20090799

Bank Number: RCMP PPU 011

Protection of Personnel and Government Property

Description: This bank contains personal information on individuals who have been involved in investigations concerning threats, potential threats, or incidents against persons of national or international importance or involving government property. This bank contains investigational and occurrence reports, statements, and related correspondence as well as personal information on numerous individuals the RCMP has an obligation to protect. Information in this bank may be maintained in hard copy files. The Protective Policing Clients & Partnership Retrieval System (PPCPRS) is a data base used as a communication tool to provide timely information and intelligence to RCMP members and partners. This automated system ensures the safety of our protectees and the security of Canadian interests. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth and the geographic location where the information search is to be conducted.

Class of Individuals: The information relates to any person considered a threat or possible threat and victims of threats or possible threats.

Purpose: This information was compiled to assess whether or not given individuals pose a threat or are victims of threats as well as for the purposes of administration and enforcement of the law and detection and prevention of crime.

Consistent Uses: This information is used by domestic and foreign law enforcement agencies in the administration and enforcement of the law and in the detection and prevention of crime. It is used by federal department security officers for security and reliability screening. It is also used for research, planning, evaluation and audit, statistical purposes. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/025, 91/015, 95/009, 96/023, 96

Related Record Number: RCMP OPS 1126

TBS Registration: 001006

Bank Number: RCMP PPU 055

National Sex Offender Registry

Description: This bank describes information about convicted sex offenders who are ordered through the courts to report annually and under other specific circumstances to the National Sex Offender Registry (NSOR). Personal information may include, name(s), date of birth, Fingerprint Section (FPS) number, current and historical mailing address(es), telephone number(s), race, physical attributes, employer's name, employment type and title, volunteer organization, volunteer type and title, vehicle description registered to or regularly used, sexual offence history, method of operation in relation to the sexual offence, victim information ( age, gender and relationship to the offender, as required under the Sex Offender Information Registration Act), conviction dates and locations, and any aliases.

Class of Individuals: Individuals who have been convicted of a designated sex offence (Section 490.011, Criminal Code) and have been subsequently ordered to register with the National Sex Offender Registry or individuals who were under sentence on the day on which the Sex Offender Information Registration Act was proclaimed (December 15, 2004) and have received a Notice of Obligation or Obligation to Comply with SOIRA. The sex, age of all related victims and the nature of the victim/offender relationship is collected and held on the offender's record within the registry.

Purpose: Information contained in the National Sex Offender Registry is used to support accredited Canadian police agencies in preventing and investigating crimes of a sexual nature.

Consistent Uses: This information may only be used in accordance with the Sex Offender Information Registration Act. Information may be matched with other sources of information only when preventing and investigating specific crimes of a sexual nature or for research purposes. This information may also be used for audit, research, evaluation and audit, statistical purposes.

Retention and Disposal Standards: All information is retained indefinitely unless the subject receives an Exemption Order under the SOIRA, a Royal Prerogative of Mercy record suspension, or if the subject is acquitted of all offences to which the SOIRA order/obligation relates at which time the information will be destroyed.

RDA Number: Under development

Related Record Number: RCMP OPS 1135

TBS Registration: 20090546

Bank Number: RCMP PPU 095

Forensic Science and Identification Services and Canadian Criminal Real Time Identification Services

Description: This bank contains criminal records information supported by fingerprints (convictions and discharges certifiable under Section 667 of the Criminal Code of Canada), summaries of police information related to other charges and their dispositions, Suspended Criminal Records, fingerprints, Archived information and related correspondence for federal criminal offences and legal name changes supported by fingerprints. It also contains information from Canadian and foreign sources and personal information such as identification fingerprints, name, date of birth, gender, address, physical descriptors, place of birth, parental names, address and port of entry for persons pursuant to the Immigration and Refugee Protection Act. Further, this bank contains fingerprints, name, date of birth, gender and address of employees of the RCMP. As well, this bank contains fingerprints, name, date of birth, address, gender, court order, fingerprint number and sample unique number for persons for whom a court order has been obtained for the acquisition of a DNA sample by virtue of the DNA Identification Act. This bank does not contain DNA profile information. In addition to the requirements indicated on the Personal Information Request form, individuals who request copies of their (a) criminal record, (b) summary of police information related to them or (c) Suspended or Archived or (d) DNA record, must forward a full set of identifiable fingerprints that may be obtained via a Police Service or an accredited private fingerprint agency to: the Director, Canadian Criminal Real Time Identification Services, RCMP HQ, NPS Bldg., 1200 Vanier Parkway, Ottawa, Ontario, K1A 0R2, specifying their requirement for a criminal record only, both criminal record and summary of police information and/or their Suspended or Archived Criminal Record. The request will be treated informally and will be responded to as soon as practicable. The fingerprints are used for the purposes of search and positive identification only, and will not be returned with the access request results as they are destroyed. With the exclusion of fingerprints submitted for search only, information in this bank may be maintained either in hard copy files, microfilm electronic images as well as in automated form in the Canadian Police Information Centre (CPIC) and/or in the Criminal Record Entry Maintenance and Monitoring Direct Entry System (CREMM - DES) as well as the Automated Fingerprint Identification System (AFIS). Records are held at RCMP Headquarters and various external RCMP detachments.

Class of Individuals: Individuals who have been fingerprinted as a result of federal criminal charges, individuals obtaining legal name changes, individuals charged with criminal offences in foreign countries, individuals fingerprinted for identification purposes, individuals fingerprinted by virtue of the Immigration and Refugee Protection Act and employees of the RCMP and individuals seeking security clearances.

Purpose: Law enforcement, judicial, security/reliability clearances, identification and immigration.

Consistent Uses: This information is used by domestic and foreign law enforcement and investigative agencies of federal/provincial/territorial, state and municipal governments, departments of the criminal justice system and the courts, in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally. This information is also used by insurance crime prevention bureaus for the purpose of combating arson, auto theft and related offences. It is also used by the Canadian federal / provincial / territorial/ municipal agencies, private companies, and non-profit organizations when authorized by the individual for security and reliability screening and by the Canadian Security Intelligence Service for the purposes of investigating threats to the security of Canada and the preparation of security assessments. This information is also used for research planning, evaluation and audit, statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. Fingerprints taken under authority of the Immigration and Refugee Protection Act are used for immigration investigative and identification purposes. RCMP employee fingerprints are used to assist in the maintenance of continuously updated security/reliability clearances.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of one year. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

Document Types: Electronic and paper fingerprint forms, electronic and paper narrative messages, court documents, printouts from police and judicial records managements systems, notes to file, destruction request forms, fingerprint search response forms, and printouts of RCMP electronic holdings.

RDA Number: 91/015 & 96/023

Related Record Number: RCMP OPS 1211, RCMP OPS 1212, RCMP OPS 1214

TBS Registration: 001002

Bank Number: RCMP PPU 030

Notes:Suspended Criminal Records will be released only to individuals entitled to these records under the Privacy Act or with the approval of the Minister of Public Safety. The original title of this PIB was: Forensic Science and Identification Services, Canadian Criminal Real Time Identification Services.

Canadian Firearms Program

Description: Personal information in this bank is collected under the statutory authority of the Firearms Act and related Regulations and is used by federal and provincial officials in the administration of this legislation. The bank describes applications for the licensing of individuals, firearms businesses, carriers, museums; applications for public agency identification numbers; applications for the registration of restricted and prohibited firearms; applications by non-residents for import of firearms which, once confirmed by a customs officer, act as both a licence and a registration certificate; and applications and results of safety training courses taken by individuals. Most of the personal information in the bank is contained in the application forms for the Possession Only Licence, Possession and Acquisition Licence, Minors' Licence, firearms business licence, and the application to register of restricted and prohibited firearms. In addition, this bank describes information about licences for businesses, individuals and carriers; registration certificates; firearms that are recorded to police agencies, government departments, and others, inter provincial and international carrier licences, the names of the individuals who are approved verifiers; and authorizations to import and export firearms as required under the Firearms Act (once the associated import/export regulations come into force). The data bank also describes documentation on refusals and revocation of registration certificates, carrier licences and authorizations to import and export. It also contains applications from individuals or businesses regarding licences or authorizations that are refused or revoked by the Chief Firearms Officer (CFO) and documentation on prohibition orders of which the CFO is informed under Section 89 of the Firearms Act. It should be noted that many of the import and export requirements are not yet in force, with the exception of the non-resident declaration sections. Personal information from these applications may include: name, address, telephone number, of restricted and prohibited firearm(s) owned, as well as an indication (from boxes checked by the applicant) of the following: firearms licence refusals, revocations or prohibition orders, criminal convictions or discharges, emotional and behavioural problems, incidents involving violent behaviour, marital status and citizenship. The bank may also describe the name, address and telephone number of the spouse/common-law partner, guarantors, references, and those in a prescribed relationship to a business. It may describe additional personal information by way of an indication of a police occurrence report or a mention that interviews were conducted with guarantors and spouses and investigative reports were prepared in the course of issuing a licence or registration certificate under the Firearms Act. It may also indicate that medical records were reviewed upon receipt of written consent of the applicant. Details of interviews and reports are held by the provinces/territories. Records are kept on transactions conducted through the 1-800 Call Centre, via email enquiries and the secure web site. Information described in this bank may be maintained in hard copy, on microfilm or other long-term storage medium, and in automated form in the Canadian Firearms Information System (CFIS).

Class of Individuals: Non-resident individuals who have declared their firearms, and resident individuals who have applied for licences, registrations and other privileges or authorizations under the firearms legislation and have been issued them, or had licences, registration certificates and authorizations refused or revoked; or have been prohibited from possessing firearms, ammunition or other explosive substance.

Purpose: The administration and enforcement of firearms control legislation and regulations in Canada and at Canadian borders.

Consistent Uses: Certain information in this bank may be used by domestic and foreign accredited law enforcement agencies in the enforcement and administration of the law and in the detection, prevention or suppression of crime. Information may also be used for the purpose of conducting surveys aimed at improving service delivery. This information may also be used for audit, research, evaluation and audit and statistical purposes. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Library and Archives Canada has not issued a records disposition authority (RDA) for the destruction of information in this bank at this time.

RDA Number: Under development

Related Record Number: RCMP ADM 1221/1690

TBS Registration: 005478

Bank Number: RCMP PPU 100

Canadian Firearms Information System (CFIS)

Description: Information in this data bank is collected and maintained by the Canadian Firearms Program (CFP), under the authority of the Firearms Act and Firearms Records Regulations. This data bank contains records of every licence, registration certificate and authorization that is issued or revoked by the CFP, every application for a licence, registration certificate or authorization that is refused by the CFP, including all information accompanying the application, every transfer of a firearm in which the CFP is informed under section 26 or 27 of the Firearms Act, every exportation or importation of a firearm of which the CFP is informed under section 42 or 50 of the Firearms Act, every loss, finding, theft or destruction of a firearm of which the CFP is informed under section 88 or the Firearms Act, every loss, finding, theft or destruction of a firearms of which the CFP is informed under section 88 of the Firearms Act firearms acquired an used by Public Agents in the course or their duties, firearms acquired or possessed by individuals on behalf of and under authority of a police force or a department of the Government of Canada or a of a province, and such other matters as may be prescribed by regulation. Also included is any information provided to the CFP concerning firearms that are seized under the Firearms Act or any other Act of the Parliament, the names of the individuals designated as chief fireams officers or firearms officers under the Firearms Act, information concerning prohibition orders made under section 147.1 of the National Defence Act, the names of individuals who are approved verifiers as per the Conditions of Transferring Firearms and other Weapons Regulations, and any information concerning any matter relevant to the CFP responsibilities under the Firearms Act or any other Act of Parliament. This data bank also contains records of every licence and authorization that is issued or revoked by the chief firearms officer, every application for a licence or authorization that is refused by a chief firearms officer. In addition to the requirements on the Personal Information Request Form, individuals must provide their full name, date of birth and address. Information in relation to registration certificates, refusals or revocations of registration certificates, and inter-provincial and international carrier licences and authorizations to import and export is located at RCMP headquarters in Ottawa. Information relating to firearms licences, other authorizations and prohibitions is located at the Chief Firearms Officer (CFO). Individuals wishing to access information not held in Ottawa must indicate the location and/or the name of the CFO where the application was made, or the licence or authorization issued. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy, or on microfilm, or in an electronic data processing or information storage system, or in automated form in the Canadian Police Information Centre (CPIC), File Tracking and Management System (FMS), or in the Canadian Firearm Information System (CFIS).

Class of Individuals: Individuals or businesses who have applied to register non-restricted, restricted or prohibited firearms in Canada and have been issued a registration certificate or been refused or have had a licence, authorization or certificate revoked. Individuals or businesses who have applied or been refused or have had a licence, authorization or certificate revoked; or have been prohibited from possessing firearms. Public agencies who have reported inventories of agency firearms for use by agency employees and public agencies reporting protected firearms in agency custody following seizure, surrender of for some other reason.

Purpose: The administration and enforcement of firearms control legislation in Canada.

Consistent Uses: Information in this data bank is used by the CFP domestic and foreign accredited law enforcement of federal, provincial/state and municipal governments and Chief Firearms Officers, in the administration or enforcement of the law and in the detection, prevention or suppression of crime in general. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. Information may also be used for the purpose of conducting surveys aimed at improving service delivery and for audit, research, evaluation and audit and statistical purposes.

Retention and Disposal Standards: Information in this bank is retained as prescribed in the Firearms Records Regulations for a minimum of ten calendar years after the last date of the administrative action taken regarding the information in the record with exceptions: a firearms registration certificate that is issued or revoked which shall be kept indefinitely and safety training records, as well as, alternate safety training certifications shall be kept until after the death of the individual in respect of whom they are kept. Prohibition orders kept under the Firearms Act and the records of prohibition orders made under section 147.1 of the National Defence Act shall be kept until after the death of the individual in respect of whom the record is kept unless the individual meets requirements under 7(3) of the Firearms Act. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been designated, it shall be destroyed.

RDA Number: 96/023

Related Record Number: RCMP ADM 1221/1690

TBS Registration: 005046

Bank Number: RCMP PPU 037

Notes: The title of this PIB was originally: Canadian Firearms Registration System (CFRS).

Inquiries by Firearms Owners, Licence Applicants and the general public

Description: This bank describes information used in the preparation of responses to registration and licence applicants about the interpretation of a section, subsection, etc., of the Firearms Act. The personal information collected includes individual's name, mailing address, telephone number, and possibly firearms registration number and Licence number, if provided in the inquiry.

Class of Individuals: Registration or licence applicants and members of the public making inquiries

Purpose: To manage, in a consistent and efficient manner, the receipt of, and responses to, inquiries received about the interpretation of the Firearms Act, as well as to conduct a quality assurance review of correspondence with clients. This information is also used as a research tool by officers who need to answer/interpret the Act to ensure that they respond in a consistent manner.

Consistent Uses: This information may be used for planning, audit and evaluation purposes.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of five years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: Under development

Related Record Number: RCMP ADM 1221/1690, RCMP ADM 1690, RCMP ADM 1466

TBS Registration: 005935

Bank Number: RCMP PPU 007

Courses Administered by the RCMP

Description: This bank contains a record of nominal rolls, in some cases assessments including examinations, tests and other forms of performance measures and related documents. This bank also contains personal information such as the Personal Record Identifier (PRI) or employee number, for RCMP employees and individuals who have applied for or attended, as candidates or instructors, training and development courses administered by the RCMP or other training/educational institutions that are controlled through RCMP registration procedures. The information is collected under the authority of the Public Service Staff Relations Act and the Public Service Employment Act. For members of the RCMP, assessments are also maintained on their personnel file (Bank CMP PPE 801). In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, regimental number if applicable, the title, location and date of the course as well as whether they were an instructor or candidate. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.

Class of Individuals: This bank contains personal information on individuals who have applied for or attended, as candidates or instructors, training and development or educational courses administered by the RCMP, the Canada School of Public Service, or other Training/Educational Institutions.

Purpose: This information is used to support qualifications for certificates, awards or diplomas, determine the eligibility of candidates for future courses and support the renewal of an instructor's personal service contract.

Consistent Uses: The bank is used for statistical purposes and human resources planning. Employee training information is used by managers/supervisors to formulate departmental training plans, verify training courses, and to meet the requirements of Canada Labour Code. This information is also used to produce management reports as well as research, planning, evaluation and audit, statistical analysis and mandatory legislative reporting and may be matched with the following information banks: RCMP Member Performance Review and Appraisal Records (CMP PPE 801), RCMP Member Service Records (CMP PPE 802); RCMP Member Promotion Board Proceedings Records (CMP PPE 803), RCMP Grievance Records (CMP PPE 804), RCMP Member Discipline Records (CMP PPE 805); Complaints Against the RCMP or a Member, Enquiries and General Assistance (CMP PPU 085); Employment Personnel Records (CMP PSE 901), Staffing (CMP PSE 902), Training and Development (CMP PSE 905), Grievances (CMP PSE 910), Discipline (CMP PSE 911), Performance Management Reviews (CMP PSE 912). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of 30 years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 95/009, 95/011, 96/023, 96/024, 98/005 & 2006/006

Related Record Number: RCMP ADM 565, RCMP ADM 2124/565, RCMP ADM 2112/565, RCMP ADM 2111/1466, RCMP ADM 1232/565, RCMP ADM 1231/565

TBS Registration: 001010

Bank Number: RCMP PPU 080

RCMP General Administrative Records

Description: This bank contains records and related correspondence on the acquisition, issue and disposition of RCMP uniforms and equipment, service firearm registrations, identification cards, building passes and parking permits. This bank also contains information relative to other miscellaneous matters where some benefit or privilege may be granted or refused by the RCMP. Because of the nature of general administrative records, information within this bank is not always carded or indexed to an individual. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide sufficient detail of their original contact with the RCMP including the approximate date, geographic location, regimental number and nature of benefit or privilege involved. Serving members must indicate the location of the material they wish to access. Personal information captured includes: Date of Birth, name (First name, middle name, last name), language, contact information (business e-mail address, cell phone number, phone number, home address and phone number), emergency contact information (last name, first name, relationship, business phone number, home phone number) employee personal information (security clearance), medical information (blood group, medical alert conditions), other identification numbers (licence plate number).

Class of Individuals: This bank contains personal information on individuals who are or have been employed by the RCMP under a contract of services or a contract for services.

Purpose: The information is collected for the internal administration of the RCMP as per the RCMP Regulations, 1988 and Order in Council P.C. 178/2502 dated June 19, 1946.

Consistent Uses: This information is also used for research, planning, evaluation and audit and statistical analysis and may be matched with the following information banks: RCMP Member's Pay and Allowance Records (RCMP PPE 806), clothing and kit System. All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. In the case of Kit and Clothing, the records are retained for twelve months after the transaction took place and retained on backup tape for an additional four years, after which it is disposed of. In the case of Corporate Security Amalgamated System (CSAS) information, the records are retained for five calendar years after the transaction took place. If the file has been designated as having enduring value, it will be transferred to the control of Library and Archives Canada; otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 98/001 & 2006/006

Related Record Number: RCMP ADM 245, RCMP ADM 518, RCMP ADM 1040

TBS Registration: 001019

Bank Number: RCMP PPE 807

Notes: Personal information collected for the purpose of issuing Identification cards, building passes and parking permits will be stored in the CSAS.

The personal information captured may be linked with the Human Resources Management Information System (HRMIS).

Honours and Awards

Description: This bank contains recommendations, supporting material, social insurance numbers (SIN) in some cases, and any assessments relating to the granting of an honour or award. The SIN is collected under the authority of the FAAS-7 for the purpose of maintaining information relative to the Treasury Board (TB) Recognition Policy. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide the geographic location and sufficient detail of circumstances as may relate to them. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.

Class of Individuals: This bank contains personal information on individuals who have been recommended for an honour or award (usually for an act of bravery or distinguished service to the country), where the RCMP has provided supporting data to the issuing authority.

Purpose: This information is used by the issuing authorities of various honours and awards programs to assist in determining whether or not to grant an honour or award. The SIN is used /collected for the purpose of issuing awards (cheque and T4 - 1A slip for income tax purposes) under the TB Recognition Policy, Canadian Honours System and RCMP Long Service Medal Regulations.

Consistent Uses: This information may also be used for research, planning, evaluation and audit and statistics and may also be matched with the following information banks: CMP PPE 070 (Applicants and Cadets Records); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline); CMP PPU 085 Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records) and CMP PPE 818 (Employment Equity Program); CMP PPE 804 (RCMP Member Grievance Records). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/013, 96/024 & 2006/006

Related Record Number: RCMP ADM 350, RCMP EMP 001, RCMP EMP 003, RCMP EMP 002, RCMP ADM 720

TBS Registration: 001012

Bank Number: RCMP PPU 090

Human Resources Management Information System (HRMIS)

Description: Information in this database provides a chronological overview of the individual's service in the RCMP. The HRMIS is an automated human resources management system, used by Human Resource (HR) professionals, managers and employees. The personal information captured includes the individual's full name, home address and telephone number position title and number, group and level, name of unit, reporting relationship (supervisor's position number and title), official language capability, other languages of in which the individual is proficient, career aspirations, date of last performance appraisal, date of birth, disciplinary actions experienced, education, emergency contacts, employee type (full-time, part-time, etc.), employment history, gender, photographs, medical information, medical and job code profile, employment start date, employment equity information, employment history, grievances, health and safety and accident reporting, honours and awards, languages -leave and leave entitlements, licences and certifications (for example medicine, nursing, private pilot, Certified General Accountant or Explosives Disposal.) location and telephone number, maiden name and other known names, marital status, memberships, mobility, Personal Record Identifier (PRI), prior work experience, public complaints against an individual, race, RCMP service data (which includes employee postings and promotions during their employment with the RCMP), salary information, security screening information , skills, courses (for example Hostage Negotiators or Pepper Spray) taken and results as well as start/end dates for acting, secondment and assignment situations, test (promotional and physical fitness) results.

Class of Individuals: Applicants, permanent employees (includes active, discharged or retired employees) of the RCMP, term, casual and part-time employees, agency personnel, students, contractors, training resource personnel, as well as members of the public that have made a public complaint against the RCMP.

Purpose:This information is used for the administration of human resources, such as compensation, discipline, employment equity, grievances, human resources planning and development, labour relations, occupational health and safety, official languages, organizational design, payroll and attendance, reliability checks, issue of identification cards, building passes and parking permits, relocation, staffing, training, to conduct corporate surveys within the RCMP and for the processing of complaints against the RCMP. Employee training information is used by managers/supervisors to formulate departmental training plans, verify training courses and to meet the requirements of the Canada Labour Code Emergency contact information is used by managers/supervisors for notification purposes in the event of an emergency.

Consistent Uses: This information is also used to produce management reports as well as research, planning, evaluation and audit, statistical analysis and mandatory legislative reporting. This information can also be matched with the following information banks: RCMP Member Personnel Records (RCMP PPE 801); RCMP Member Service Records (RCMP PPE 802); RCMP Member Promotion Board Proceedings Records (RCMP PPE 803);RCMP Member Grievance Records (RCMP PPE 804); RCMP Member Discipline Records (RCMP PPE 805); Medical Records of RCMP Members and Other Persons Applying to Serve in Foreign Policing Responsibilities (RCMP PPE 808); Auxiliary Police (RCMP PPE 809); Temporary Civilian Employees (RCMP PPE 810); Personnel Files on Municipal Employees Serving the RCMP (RCMP PPE 811); Employment Equity Program (RCMP PPE 818);Lost or Stolen Passports (RCMP PPU 040); Security/Reliability Screening Records (RCMP PPU 065);Applicants and Cadets Records (RCMP PPU 070); Courses Administered by the RCMP (RCMP PPU 080);Public Complaints Against the RCMP (RCMP PPU 085); Honours and Awards (RCMP PPU 090); General Administrative Records (RCMP PPE 807); Employee Personnel Record (PSE 901); Attendance and Leave (PSE 903); Official Languages (PSE 906); Security Clearances (PSE 909); Employment Equity Program (PSE 918).

Retention and Disposal Standards: Disposal of personal information supported by HRMIS is governed by the retention and disposal schedules applicable to their pertinent record collections.

RDA Number:RDA 98/005 and RDA 2000/30 RDA 89/025, 96/023, 96/024 are applicable to the complaint information. RDA 89/013, 96/024 are applicable to honours and awards. RDA 95/009, 95/011, 96/023/ 96/024, 98/005 are applicable to training. RDA 95/009, 96

Related Record Number: RCMP EMP 001, RCMP EMP 002, RCMP EMP 003, RCMP ADM 565, RCMP ADM 485 RCMP ADM 445, RCMP ADM 500, RCMP ADM 390, RCMP ADM 635, RCMP ADM 374, RCMP ADM 415, RCMP ADM 450, RCMP ADM 252, RCMP ADM 500, RCMP ADM 485, RCMP ADM 442, RCMP ADM 642, RCMP ADM 645, RCMP ADM 380

TBS Registration: 006879

Bank Number: RCMP PPU 013

Complaints Against the RCMP or a Member, Enquiries and General Assistance

Description: This bank contains Part VII RCMP Act investigations and criminal investigation reports, occurrence reports, voluntary statements of members, statements of witnesses and complainants, and related correspondence of members and complainants. In addition to the requirements indicated on the Personal Information Request Forms, individuals must provide their full name, date of birth, sufficient detail of the occurrence, and the geographic location where the information search is to be conducted. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Part VII RCMP Act investigations dealing with complaints from the public and which result in discipline against a member may be located in bank CMP PPE 805.

Class of Individuals: This bank contains personal information on individuals who have been involved in complaints against the RCMP or its members, general enquiries by the public concerning the RCMP, and cases of general assistance to the public by the RCMP.

Purpose: This information is used for the internal administration of the RCMP.

Consistent Uses: The RCMP External Review Committee and the RCMP Public Complaints Commission may use the information respectively to enquire into grievances and investigate complaints against the RCMP or its members. Information in this bank is also used for research, planning, audit and evaluation, press releases and statistical purposes. This Information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/025, 96/023, 96/024 & 2006/00

Related Record Number: RCMP ADM 380, RCMP ADM 460

TBS Registration: 001011

Bank Number: RCMP PPU 085

Employment Equity Program

Description: This bank contains personal information on regular and civilian members, special constable members, and applicants to the RCMP for the purpose of determining the level of participation of designated groups (e.g. aboriginal peoples, members of visible minorities and persons with disabilities) in accordance with subsection 16(1) of the Canadian Human Rights Act. Information includes the following: whether a member or applicant is Aboriginal, Caucasian or non-Caucasian; ethnicity and/or disability. Information described in the Employment Equity Program will be held at RCMP headquarters in Ottawa and is restricted to those dealing with Employment Equity Programs. In addition to the requirements indicated on the Personal Information Request Form, members are asked to provide their full name and regimental number. RCMP applicants must provide their full name only.

Class of Individuals: Regular, civilian and special constable members, and applicants to the RCMP.

Purpose: Data is collected to provide a comprehensive picture of members by designated group status. This information is used to compile a personnel profile of members and applicants in order to identify the participation rates as compared with non-designated group members, and to set objectives for designated groups' participation within the RCMP, under the authority of the Employment Equity Act.

Consistent Uses: The information gathered will be used for human resources management purposes in the government's Employment Equity Program to identify and eliminate systemic discrimination in employment and to introduce measures to ensure that designated groups participate, and are equitably represented, in the RCMP. It may be used for policy and planning purposes related to employment equity. This information may also be matched with the following information banks: CMP PPU 070 (Applicants and Cadets Records); CMP PPU 090 (Honours and Awards); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 804 (RCMP Member Grievance Records); CMP PPE 805 (RCMP Member Discipline Records); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP EM 001, RCMP EMP 003, RCMP ADM 530, RCMP EMP 002, RCMP ADM 720

TBS Registration: 002103

Bank Number: RCMP PPE 818

Medical Records of RCMP Members and Other Persons Applying to Serve in Foreign Policing Responsibilities

Description: This bank contains personal information on individuals who are currently or who have served in the RCMP as regular members, special constable members, or civilian members and other persons involved in foreign policing responsibilities. Information in this bank provides an overview of the relevant medial history and/or information of these persons while working for the RCMP or after being discharged where the person continues to receive medical treatment at public expense. Medical records may contain correspondence, reports and forms dealing with hospitalization, surgery, medical and dental services, psychiatric and/or psychological testing, physical fitness testing and results, services received under the Member Employee Assistance Program and reports dealing with injuries and medical conditions incurred during service and information about the members' medical profiles. It may also contain information on the medical condition of a dependant if the member applies for a foreign or isolated posting. In the past, a member's social insurance number may also have been included on medical records/documents received from the Department of National Defence Canadian Forces Medical Services on members who have received medical treatment/services from that department. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental, public service or badge number. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Medical information may also be included in the Personal Information Index under the Department of Veteran Affairs.

Class of Individuals: Serving and former regular members, special constable members and civilian members of the RCMP and persons who applied and/or served in foreign policing responsibilities.

Purpose: With respect to regular members, special constables, civilian members, to assess suitability to perform duties and make recommendations for posting, promotion and continued service where their mental health or physical health condition is a determining factor: entitlement to sick leave; and eligibility for insurance coverage. They provide a composite record of physical health/mental health conditions, injuries and treatment related to fitness for duty: to support applications for disability benefits in respect of injury/illness or death during service under the RCMP Superannuation Act, section 32 or under the RCMP Pension Continuation Act, section 5; may be also used for research, planning, evaluation and statistical analysis. Information on dependants is used when determining suitability of the member for postings in certain geographic areas, when they accompany the member and/or compassionate postings based on medical grounds or to determine suitability of the member to serve in a foreign posting.

With respect to Other Persons Applying to Serve in Foreign Policing to determine their suitability to perform such duties, and monitor their continued physical health/mental health conditions while performing those policing duties to provide a composite record of physical health/mental health conditions, injuries and treatment related to those duties.

Consistent Uses: Medical files are used by the Director Occupational Health or the Regional or Divisional Health Services Officers or delegates to assess members' suitability to perform various duties, including service in foreign policing responsibilities; make recommendations for posting, promotion and continued service of members where their physical or mental health condition is a determining factor; determine entitlement to treatment and sick leave benefits; eligibility for insurance coverage: determine eligibility for disability benefits awarded by Veterans Affairs Canada (Reference: RCMP Superannuation Act, section 32, RCMP Pension Continuation Act, section 5) and to determine suitability for posting when physical health or mental health condition is a consideration. Information may be disclosed to a Commanding Officer or Appropriate Officer or police of local jurisdiction, where, in the opinion of the Director of Occupational Health or the Health Services Officers exceptional circumstances exist or where the safety of the public and/or coworkers may be jeopardized, to medical practitioners for continuity of treatment, to physicians and psychologists appointed as a Medical Board and to the administrator of the dental program. This information may also be used for research, planning, evaluation and audit and statistical analysis and may be used for linking with the following system: RCMP HRMIS and NARMS. Physical fitness information may be disclosed to training coordinators and supervisors for the purpose of reporting and monitoring Physical Ability Requirement Evaluation (PARE) compliance. All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: With respect to Members and other persons involved in foreign policing services, records are retained at least until file subject reaches 100 years of age. Where the RCMP member's record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP EMP 001, RCMP MP 002, RCMP EMP 003, RCMP EMP 004

TBS Registration: 001020

Bank Number: RCMP PPE 808

RCMP Member Conflict of Interest and Post Employment Records

The bank contains information dealing with real, apparent or potential conflicts of interests. The documentation includes but is not limited to a member's or their supervisor's request for assessment of conflict of interest situations. The documentation includes sensitive reports dealing with conflicts of interest situations, including but not limited to; interpersonal workplace relationships, employee assets, liabilities and outside activities.

On the application form for outside employment/activity the member must provide their full name and information related to the outside employment/ activity applied for; sensitive reports of assets/liabilities submitted by a member include their full name and a description of assets/liabilities subject to the real, apparent or potential conflict of interest; reports of interpersonal workplace relationships submitted by a member must include their full name, the name of the employee with whom the relationship is with, and details of each employee's roles and responsibilities and reporting relationships. Also included are investigations, reports and correspondence dealing about real, apparent or potential conflicts between the private interest of a member and the member's official duties and responsibilities.

Class of Individuals: All members of the RCMP.

Purpose: The purpose of this bank is to identify real, potential or apparent conflict of interest situations for members of the RCMP, and to record the conflicts of interest. The authority to collect the information in this bank is the RCMP Act, s. 37 and s. 39, which establishes a code of conduct applicable to every member of the RCMP through the RCMP Regulations.

Consistent Uses: The information is used to resolve situations of real, apparent or potential conflicts of interest and to support mitigating measures and decisions on transfers, discipline and termination of employment.It also enables the assessment of real, apparent or potential post-employment conflict of interest, establish and assure compliance with post-employment measures. This information may also be matched with the following information banks: RCMP PPU 070 (Applicants and Cadets Records); RCMP PPU 090 (Honours and Awards); RCMP PPE 801 (RCMP Member Performance Review and Appraisal Records); RCMP PPE 802 (RCMP Member Service Records); RCMP PPE 803 (RCMP Member Promotion Board Proceedings Records, RCMP PPE 804 (RCMP Member Grievance Records); RCMP PPE 805 (RCMP Member Discipline); RCMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); RCMP PPE 806 (RCMP Member's Pay and Allowance Records); RCMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards:

Information in this bank is retained by the RCMP for a minimum of two years after the individual is struck of strength (SOS). If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 98/005 & 2006/006

Related Record Number: RCMP ADM 002

TBS Registration: 002102

Bank Number: RCMP PPE 815

RCMP Member Discipline Records

Description: This bank contains personal information on regular and civilian members as well as special constable members, who are currently or who have served in the RCMP and who have been the subject of disciplinary action or misconduct. Discipline files can contain the following: service investigation and Code of Conduct (Part IV) investigations reports which warrant disciplinary action being taken; cautioning, warnings, service court and adjudication board proceedings, formal and informal disciplinary action, appeals, boards and related correspondence: suspensions; quashed rulings; records relating to statutory offences by members including investigations dealing with complaints from the public which have resulted in discipline against a member may be located in bank CMP PPU 085; court decisions and appeals; correspondence concerning alleged misconduct: compulsory discharge material resulting from misconduct and criminal offences including boards, hearings and decisions. Compulsory discharge material for reasons other than misconduct and criminal offences may be located in Bank CMP PPE 801, RCMP Member Performance Review and Appraisal Records or CMP PPE 802 RCMP Member Service Records. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental number. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated forms such as the RCMP Office Support System (ROSS).

Class of Individuals: Regular and civilian members, as well as special constable members, who are currently or who have served in the RCMP and who have been the subject of disciplinary action or misconduct.

Purpose: This bank is used to make decisions concerning suspensions, cautioning, warnings, service court punishments, adjudication board sanctions, formal and informal disciplinary action, fines, shortcomings, discharges, demotions, postings, promotions, continued service, appeals, civil actions, criminal prosecutions, investigations, eligibility for medical treatment and pensions.

Consistent Uses: The RCMP External Review Committee and the Commission for Public Complaints Against the RCMP may use the information respectively to inquire into grievances, appeals or investigate complaints against the RCMP or its members. Crown prosecutors may disclose the information in criminal matters pursuant to the decision of the Supreme Court of Canada in R.V. McNeil 2009 SCC 3, [2009] S.C.R. 66. Disciplinary measures taken against a member following a complaint of harassment may be disclosed to the complainant in the case of a founded complaint. This information may also be used for research, planning, evaluation and audit and statistical purposes and may be matched with the following information banks: CMP PPU 070 (Applicants and Cadets Records); CMP PPU 090 (Honours and Awards); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 804 (RCMP Member Grievance Records); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records); and CMP PPE 818 (Employment Equity Program); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained at least until the subject of the file reaches the age of 100 years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP EMP 001

TBS Registration: 001017

Bank Number: RCMP PPE 805

RCMP Member Grievance Records

Description: This bank contains information, forwarding comments and final decisions resulting from formal grievances submitted by regular and civilian members as well as special constable members of the RCMP. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental number. Serving members must indicate their division. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated forms such as the RCMP Office Support System (ROSS).

Class of Individuals: This bank contains information on regular and civilian members who have submitted formal grievances relating to some aspect of their service with the RCMP.

Purpose: This information is used by the RCMP in resolving grievances and appeals which are submitted under Part III of the RCMP Act or under an alternative process of redress allowed by that part.

Consistent Uses: This information may also be used for research, training, planning, evaluation and audit and statistical to inquire into grievances. This information may be matched with the following information banks: CMP PPU 070 (Applicants and Cadets Records); CMP PPU 090 (Honours and Awards); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline Records); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records) and CMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained for a minimum three years following the date of resolution or decision. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP EMP 001

TBS Registration: 001016

Bank Number: RCMP PPE 804

RCMP Member's Pay and Allowance Records

Description: Information in this bank provides a chronological overview of the member's pay, allowances, overtime, deductions, insurances, form 1733 Discharge Request, and related matters, including correspondence with the ministry of Public Works and Government Service Canada which operates the service payroll system. The social insurance number is used and therefore recorded in this bank as requested by Revenue Canada. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental number. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Information in this bank may be maintained in hardcopy files as well as in automated forms.

Class of Individuals: This bank contains personal information on individuals who are currently or who have served in the RCMP as employees other than Public Service employees.

Purpose: This information is used for the internal administration of the RCMP and its benefit program. A mailing list is maintained in conjunction with Public Works and Government Services Canada for pension purposes. The social insurance number is used in the reporting of earnings and deductions on T4 and Slip 1 forms. This data is eventually passed on to Health and Welfare Canada for the administration of the Canada Pension Plan. Information from this bank is provided to the contracted company for the purpose of pension and insurance administration. This information is afforded the necessary protection as required by the RCMP and is included in the terms of the contract.

Consistent Uses: This information is also used for auditing, research, planning, evaluation and audit and statistical analysis and may be matched with the following information banks: RCMP Member Grievance Records (CMP PPE 804); RCMP Member Performance Review and Appraisal Records (CMP PPE 801); RCMP Member Service Records (CMP PPE 802); Zyindex a retrieval system used to store data regarding previous incidents of relocation and travel requests. All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained at least until the subject of the file reaches the age of 70 years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

Related Record Number: RCMP EMP 001

TBS Registration: 001018

Bank Number: RCMP PPE 806

RCMP Member Performance Review and Appraisal Records

Description: Information in this bank provides an overview of the member's work performance. The file contains such material as personal interview reports and appraisal reports, guidance and advice, commendations, awards, notification of shortcomings and related documents, copies of training applications, examination results and records of payment when identified in PERR. Also contained in this bank is compulsory discharge/demotion material in the case where a member of the RCMP is discharged and or demoted for unsatisfactory job performance. Training assessments may also be maintained in bank CMP PPU 080. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental number. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests.

Class of Individuals: This bank contains personal information on individuals who are currently or who have served in the RCMP as regular, civilian, reserve or special constable members.

Purpose: The bank is used to make decisions on training, transfer, promotion, demotion, employee assistance, postings and termination of employee.

Consistent Uses: This information may also be used for research, planning, evaluation and audit and statistical analysis and may be matched with the following information banks: CMP PPU 070 (Applicants and Cadets Records); CMP PPU 090 (Honours and Awards); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 804 (RCMP Member Grievance Records); CMP PPE 805 (RCMP Member Discipline Records); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records) and CMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained at least until the subject of the file reaches the age of 100 years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP EMP 001

TBS Registration: 001013

Bank Number: RCMP PPE 801

RCMP Member Service Records

Description: Information in this bank provides a chronological overview of the member's service. The file contains such things as application and engagement documents, basic cadet or recruit training results (LAN computer system), training assessments, recommendations for promotion and transfer, transfer and change notices, personal certificates, benefit related documents, statements of injuries and disabilities by members and witnesses, pensions, return to work and accommodation documentation, discharge documents including medical/compulsory discharge documents, form 1733 Discharge Request, demotion documents, warrants of appointment, outstanding debts, compassionate transfers, language results, linguistic profiles, Certificate of Security Clearance as well as the social insurance number, obtained under the authority of federal legislation to administer the Canada Pension Plan, the Employment Insurance Act, and the Income Tax Act. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental number. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. As well, supplementary files are also retained at Headquarters and divisions on individuals who have successfully completed an undercover course and have been given by Headquarters an Operator's number. If you wish to access these records, advise as to whether you were trained as an undercover operator and/or given an operator number. Also indicate in which Division/Unit the records are retained. Information in this bank may be maintained in hard copy files as well as in automated forms such as the RCMP Office Support System (ROSS).

Class of Individuals: This bank contains personal information on individuals who are currently or who have served in the RCMP as regular, civilian, reserve or special constable members.

Purpose: This information, including social insurance numbers, is used for the internal administration of the RCMP and its pension and benefit program. To assess eligibility to contribute to various plans, to calculate retirement or survivor pensions, to maintain employment records, for employee benefit statements, to respond to enquiries from members from other plans and executors of wills, and to determine dental plan eligibility. This data is shared with Health Canada for the administration of the Canada Pension Plan. Information from this bank is provided to the contracted company for the purpose of pension and insurance administration. This information is afforded the necessary protection as required by the RCMP and is included within the terms of the contract.

Consistent Uses: This information may be used for research, planning, evaluation and audit and statistical analysis and verifications of pension coverage. It may be matched with the following banks :CMP PPU 070 (Applicants and Cadets Records); CMP PPU 090 (Honours and Awards); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 804 (RCMP Member Grievance Records); CMP PPE 805 (RCMP Member Discipline); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); DND PPE 859 (Canadian Forces Pension Data Bank); PWGSC PCU 702 (Federal Pension Administration); NHW PCU 155 (Canada Pension Plan Computer Master Data bank and Quebec Pension Plan); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records) and CMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. Information is supplied to Public Works Government Services Canada to provide and account for pension funds and specified insurance claims, records of which are maintained in personal information banks under. Public Works Government Services Canada . It may also be used to support applications for disability benefits in respect of injury or death on service under the RCMP Superannuation Act, section32, or under the RCMP Pension Continuation Act, section 5. Assessments and evaluations concerning pensions for disability or death are maintained in personal information banks under the Department of Veterans Affairs and must be accessed through that department. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained at least until the subject of the file reaches the age of 100 years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP EMP 001

TBS Registration: 001014

Bank Number: RCMP PPE 802

Temporary Civilian Employees

Description: This bank contains personal information on individuals who are currently or who have served with the RCMP as Temporary Civilian Employees. Information in this bank provides a chronological overview of the individual's service in the RCMP and contains application forms for employment, security/reliability clearance certificates, medical assessments, form 2036 "Offer of Employment – Temporary Civilian Employee", salary information, assessments and memoranda outlining the reasons for termination of employment. The social insurance number is collected pursuant to the Financial Administration Act. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth, type of work and location where they have served, to retrieve information. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only certain information should identify the material desired to expedite the processing of their requests.

Class of Individuals: Individuals who have applied for and served as Temporary Civilian Employees.

Purpose: Compiled in the employment process of applicants for Temporary Civilian Employees. The social insurance number is collected for the purpose of maintaining financial employment records.

Consistent Uses: This bank is used to make decisions on hiring, pay, postings and continued service. This information may also be used for research, planning, evaluation and audit and statistical purposes and may be matched with the following personal information banks: CMP PPU 065 (Security/Reliability Screening Records). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years after the individual is struck of strength (SOS) then transferred to the control of Library and Archives Canada's Manitoba Regional Service Centre for a period of 80 years after the individual's birth or two years after the individual's date of death.

RDA Number: 2000/030

Related Record Number: RCMP EMP 001

TBS Registration: 001022

Bank Number: RCMP PPE 810

Security Reliability Screening Records

Description: This bank contains personal data about individuals who have been the subject of a security clearance or an RCMP reliability status check while a member or employee of the RCMP, or while applying to become a member or employee of the RCMP or individuals employed under contracts awarded or administered by the RCMP or individuals who have a partnership with the RCMP. Security clearances are carried out to assess an individual's loyalty and reliability as it relates to loyalty. Reliability checks are done to assess an individual's reliability. The data in the bank would include personal information about the subject and his or her immediate family and others cohabitating/living in the same household. It may also include information collected in relation to and the results of a Pre-Employment Polygraph Interview and Examination, results or criminal records name or fingerprint checks, credit bureau checks, investigative reports related to interviews with previous employers, character references, and an analysis of the information. Also on file is the level of security clearance issued or reliability status granted or the reasons same was denied or revoked.

Class of Individuals: Members or employees of the RCMP or individuals applying to become a member or employee of the RCMP or individuals employed under contracts awarded or administered by the RCMP or individuals who have a partnership with the RCMP.

Purpose: To assess an individual's loyalty and reliability as it relates to loyalty. Reliability checks are done to assess an individual's reliability.

Consistent Uses: This information is used by accredited domestic and foreign law enforcement and investigative agencies in the administration or enforcement of the law and in the detection, prevention or suppression of crime. This information may be matched with information from other personal information banks and/or classes of records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS) and to Applicants and Cadet Records CMP PPU 070.

Retention and Disposal Standards: Information in this bank is retained for a minimum of two years from the expiration of a security clearance, five years from the expiration of a facility access screening or five years from the date of decision for unsuccessful applicants. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 95/009, 96/023, 98/001

Related PR#: CMP ADM 001

TBS Registration: 003208

Bank Number: RCMP PPU 065

Auxiliary Police

Description: This bank contains personal information on individuals who have served in the RCMP as Auxiliary Police. Information relates to engagement, service, and severance of Auxiliary Police constables attached to or serving with the RCMP. Activity reports and appraisals as well as security / reliability clearance certificates information may also be included. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth, type of work and location where they have served, to retrieve information. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only certain information should identify the material desired to expedite the processing of their requests.

Class of Individuals: Individuals who have applied for and served as Auxiliary Police.

Purpose: Compiled in the employment process of applicants for Auxiliary Police.

Consistent Uses: This bank is used to make decisions concerning continued service with the RCMP. This information may also be used for research, planning, evaluation and audit and statistical purposes and may be matched with the following personal information banks: CMP PPU 065 (Security/Reliability Screening Records); CMP PPE 807 (RCMP General Administrative Records) and the Kit and Clothing System. All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of ten years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP ADM 720

TBS Registration: 001021

Bank Number: RCMP PPE 809

Community Policing Services

Description: This bank contains personal information on individuals involved in national, regional and divisional RCMP crime prevention/community policing programs. Examples of these programs include Youth Services, Youth Officer Program, Family Violence and Elder Abuse Initiatives, Intervention and Diversion, Community Engagement, Community Program Officers, Bias-free Policing and or other crime prevention/community policing programs. The intent of such programs are to promote and support effective responses to criminal activity, victimization and community issues through appropriate education, prevention, intervention and enforcement. Information in this bank is not generally carded or indexed to an individual. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide sufficient detail of their involvement in the RCMP program, including the geographic location, dates and name of the program, to retrieve information of interest. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.

Class of Individuals: Individuals who have applied for and served in national, regional and divisional RCMP community policing/crime prevention programs.

Purpose: This information is used to support RCMP community policing/crime prevention programs.

Consistent Uses: The information is also used for research, planning, evaluation and audit and statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030 & 96/023

Related Record Number: RCMP ADM 1466, RCMP ADM 205 RCMP ADM 720

TBS Registration: 000998

Bank Number: RCMP PPU 010

Indices Checks - For the Protection of Persons of National and International Importance

Description: This bank contains personal information on individuals who have applied for media/volunteer accreditation or who, by virtue of their employment, will be in close proximity to visiting national or international dignitaries or within a secure zone relevant to a designated event. This bank contains biographical data supplied by individuals and is used to determine their eligibility to obtain media accreditation; and biographical data on individuals who will have access to areas where a visiting national or international dignitary/event may be. Information in this bank may be stored in the Security Accreditation Management System (SAMS). In addition to the requirements on the Personal Information Request Form, individuals must identify details pertaining to the VIP visit such as name of visiting dignitary, dates and location of visit, in order to retrieve and expedite the processing of this request.

Class of Individuals: The information relates to media personnel/volunteers and technicians, and any person who may be in close proximity to the VIP by virtue of their employment.

Purpose: Purpose is to determine eligibility to obtain media or service accreditation for a specific visit, and to comply with the mandate of Protective Services.

Consistent Uses: This information is used by accredited domestic law enforcement agencies to support decisions as to whether media/service/volunteer accreditation will be granted. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/025, 91/015, 95/009, 96/023, 96

Related Record Number: RCMP ADM 720, RCMP ADM 340, RCMP ADM 445

TBS Registration: 001007

Bank Number: RCMP PPU 060

Personnel Files on Municipal Employees Serving the RCMP

Description: The bank contains personal information on municipal employees who are working or who have worked for the RCMP under contractual agreement with the municipality concerned. Information in this bank provides a chronological overview of the individual's service with the RCMP, i.e. personal history forms for employment, security/reliability clearance certificates, starting salary, pay certificates, requests for raises or increments, sick and leave records, assessments and memoranda outlining the reasons for termination of employment. The social insurance number is collected pursuant to the Financial Administration Act. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth, type of work and location where they have served to retrieve information of interest. Serving members must indicate the location of the material they wish to access. Individuals wishing to access only certain information should identify the material desired to expedite the processing of their requests.

Class of Individuals: Individuals who have applied for and served the RCMP as municipal employees.

Purpose: Compiled in the employment process of applicants. The social insurance number is collected for the purpose of maintaining financial employment records.

Consistent Uses: This bank is used to make decisions on hiring and continued service. This information may be matched with the following information banks: CMP PPU 065 (Security/Reliability Screening Records); CMP PPE 807 (RCMP General Administrative Records). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of five years after the individual is struck off strength (SOS) then transferred to the control of individual's department or agency.

RDA Number: 2000/030

Related Record Number: RCMP ADM 530

TBS Registration: 001023

Bank Number: RCMP PPE 811

Applicants and Cadets Records

Description: The file and the Human Resource Management Information System (HRMIS) contains such material as applicant evaluations, selection test score, candidate assessments, engagement check sheet, Physical Abilities and Requirement Evaluation (PARE) certification and related correspondence, personnel interview report data update. Information on successful applicants who are enrolled by the RCMP is placed on a Cadet file. Cadet files also include information pertaining to the cadet recruitment allowance. Information on successful applicants who are engaged in the RCMP is placed in the member performance review and appraisal records (CMP PPE 801), service records (CMP PPE 802) and medical records (CMP PPE 808). In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth and the location where the last application was made. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Security/Reliability screening records have to be accessed via CMP PPU 065. Complaints dealing with the suitability of individuals may be found in bank CMP PPU 085.

Class of Individuals: This bank contains personal information on individuals who have applied for engagement in the RCMP as regular members, special constable members or civilian members.

Purpose: This information is used to determine the suitability of individuals for engagement in the RCMP.

Consistent Uses: This information is also used for research, planning, evaluation and audit, statistics and may also be matched with the following information banks: CMP PPU 090 (Honours and Awards), CMP PPE 804 (Member Grievance Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline Records); CMP PPU 085(Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records); CMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of five years for unsuccessful applicants and six fiscal years for unsuccessful cadets. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030, 89/013 & 2006/006

Related Record Number: RCMP ADM 530, RCMP EMP 003, RCMP ADM 445

TBS Registration: 001008

Bank Number: RCMP PPU 070

RCMP Member Promotion Board Proceedings Records

Description: This bank contains career resumes, performance indicators, and recommendations of Selection Committee or assessment boards, results of promotional exams and promotional boards' interviews, data on positions being staffed, personnel selection comparison charts and job descriptions. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name and regimental number. Serving members must indicate their division. The following information concerning the position for which staffing action was taken is also required: division/directorate, function, year, and if possible, unit. For officer candidates, the date of the Officer Candidate Development Process Interview Board must be provided. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated forms such as "The test information bank".

Class of Individuals: Information in this category is maintained on all constables, non-commissioned officers, special constables, special constable members and civilian members who wrote the promotional exams and/or appeared before a Promotional Board or who have been considered for promotional transfers by the Selection Committee or who have appeared before Officer Candidate Development Process Boards for commissioned rank and all officers, civilian members and special constables, special constable members or officer equivalent who have been considered for promotion by the Commissioner or his delegate.

Purpose: This information is used to select candidates for promotion and appointment to commissioned rank and staff positions in review of Grievances arising from these actions.

Consistent Uses: This information may also be used for research, planning, evaluation and audit, statistical purposes and may be matched with the following information banks: CMP PPU 070 (Applicants and Cadets Records); CMP PPU 090 (Honours and Awards); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 804 (RCMP Member Grievance Records); CMP PPE 805 (RCMP Member Discipline Records); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records) and CMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).

Retention and Disposal Standards: Information in this bank is retained for a minimum three years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 2000/030

Related Record Number: RCMP ADM 442

TBS Registration: 001015

Bank Number: RCMP PPE 803

Access Request Records

Description: This bank contains personal information on individuals who have previously submitted a Personal Information Request Form and/or an Access to Information Request Form concerning RCMP information banks as well as on individuals who have been the subject of a consultation request from another government institution. It contains previously submitted Personal Information Request Forms, Correction Requests, Access to Information Request Forms, the replies to such requests, appeals and information relating to their processing (ATIP Flow and ATIP Image). When requesting access to this bank, in addition to the requirements indicated on the Personal Information/Access to Information Request Form, individuals must also provide their full name and date of birth.

Class of Individuals: Individuals who have previously submitted Personal Information/Access to Information Request Forms concerning information obtained or prepared by the RCMP.

Purpose: To comply with the Privacy Act and the Access to Information Act, to process Personal Information/Access to Information Request Forms, and for research, planning, evaluation and statistical purposes.

Consistent Uses: The information is used for the processing of Personal Information/Access to Information Request Forms for other RCMP information banks. This information is also used for research, planning, evaluation and audit, statistical purposes.

Retention and Disposal Standards: Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/025, 91/015, 96/023, 99/006 & 2005/006

Related Record Number: RCMP ADM 1516, RCMP ADM 1517

TBS Registration: 001005

Bank Number: RCMP PPU 045

Information Disclosed Pursuant to Paragraph 8(2)(m) of the Privacy Act

Description: This bank contains copies of personal information disclosed pursuant to paragraph 8(2) (m) of the Privacy Act, as well as internal memoranda and correspondence with the Privacy Commissioner.

Class of Individuals: Individuals whose personal information was disclosed because the public interest in disclosure clearly outweighed any invasion of privacy that could have resulted from the disclosure, or because the disclosure clearly benefited the individual to whom the information relates.

Purpose: The bank is used to record disclosures of personal information under paragraph 8(2) (m) of the Privacy Act and to report on the number of these requests.

Consistent Uses: Information in this bank is used by domestic and foreign accredited law enforcement of federal, provincial / state and municipal governments, and Chief Provincial Territorial Firearms Officers, in the administration or enforcement of the law and in the detection, prevention or suppression of crime in general. This information may be matched with information from other personal information banks and / or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act

Retention and Disposal Standards: Library and Archives Canada has not issued a records disposition authority (RDA) for the destruction of information in this bank at this time.

RDA Number: Under development

Related Record Number: RCMP ADM 1518

TBS Registration: 005476

Bank Number: RCMP PPU 200

RCMP Police Car Accidents/Claims By or Against the RCMP

Description: This bank contains investigational and occurrence reports, statements, claims for damages, legal decisions and related documentation. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide sufficient detail of their contact with the RCMP including the date, nature and geographic location of the occurrence. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.

Class of Individuals: This bank contains personal information on individuals who have been involved in RCMP transport accidents, assessment and/or demands respecting damage or loss in relation to property, and other similar claims by or against the RCMP.

Purpose: This information is used to determine liability for motor vehicle accidents and to process damage settlements.

Consistent Uses: Information in this bank is also used for the internal administration of the RCMP, research, planning, evaluation and audit, statistics and may also be matched with the following information banks: CMP PPE 070 (Applicants and Cadets Records); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records), CMP PPE 818 (Employment Equity Program) and CMP PPE 804 (RCMP Member Grievance Records). This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards Information in this bank is retained by the RCMP for a minimum of two years. If the file has been designated as having enduring value it will be transferred to the control of Library and Archives Canada, otherwise it will be retained by the RCMP until it no longer has business value. At that point, it will be destroyed.

RDA Number: 89/013, 95/009, 96/023, 96/024 & 2006/006

Related Record Number: RCMP ADM 105, RCMP ADM 188, RCMP ADM 372

TBS Registration: 001009

Bank Number: RCMP PPU 075

Restricted Weapons Registration System (RWRS)

Description: This data bank contains legacy records relating to registration certificates maintained pursuant to section 114 the former Act. It was transferred to the CFP for record-keeping purposes under the Firearms Act. It contains legacy applications to register restricted and prohibited firearms, registration certificates, and other firearms that are recorded to police agencies, government departments, museums, firearm businesses and others, inter provincial authorizations to carry or transport restricted weapons as was required under former Part III of the Criminal Code of Canada (prior to 1998-12-01). The data bank also contains documentation on prohibition orders, refusals and revocation of registration certificates and inters provincial authorizations to carry. Under the Firearms Act, the Registrar of Firearms has the authority to maintain a registry of every Firearms Registration Certificate. In addition to the requirements on the Personal Information Request Form, individuals must provide their full name, date of birth and address. Information in relation to registration certificates, refusals or revocations of registration certificates, and inter provincial authorizations to carry restricted weapons(s) is located at RCMP Headquarters in Ottawa, Ontario. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy, on microfilm, and in automated form.

Class of Individuals: Individuals who have applied to register restricted or prohibited firearms in Canada and have been issued a registration certificate; applied to the CFO for an authorization to carry/transport a restricted/prohibited firearm in Canada; been refused or have had a permit or certificate revoked or have been prohibited from possessing firearms.

Purpose: The administration and enforcement of firearms control legislation in Canada.

Consistent Uses: Information in this bank is used by the CFP to confirm that those lawfully in possession of firearms pursuant to the former Act have registered their firearms under the Firearms Act and by domestic and foreign accredited law enforcement of federal, provincial / state and municipal governments, and Chief Firearms Officers, in the administration or enforcement of the law and in the detection, prevention or suppression of crime in general. This information may be matched with information from other personal information banks and / or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.

Retention and Disposal Standards: Library and Archives Canada has not issued a records disposition authority (RDA) for the destruction of information in this bank at this time

RDA Number: Under development

Related Record Number: RCMP ADM 1690

TBS Registration: 005477

Bank Number: RCMP PPU 101

Early Warning Integrated Risk Management Program (EWIRMP)

Description: This bank describes information, by way of a chronological overview, about individuals involved in Public Complaints, Code of Conducts and Police Motor Vehicle Collisions. The Early Warning: Integrated Risk Management program has been developed to provide a tool to identify and pro-actively address issues which may be impacting a member's conduct/performance at work in the RCMP. Information in this bank is maintained in the Internal Affairs Professional Standards Software (IAPro) an automated human resources management system, used by the Professional Standards Unit. The personal information captured includes the individual's full name, position, title, location of unit, date of occurrence, summary of occurrence, disciplinary actions, public complaints and findings, employee identification number, employee personal information. File attachments may include: Images, videos, audio linking for analysis.

Class of Individuals:All Regular and Civilian members of the RCMP in "K" Division and "E" Division.

Purpose: The personal information is used to administer the early warning: integrated risk management program or activity. Personal information is collected pursuant to sub-paragraph 21(1)(b) of the RCMP Act and its Regulations. The information may be used or disclosed for the following purposes: to enable appropriate intervention strategies to be implemented by Senior Management in an effort to prevent further incidents that could impact the welfare of the member and to prevent further risk to the Force; and provide statistical output to the provincial authority in the province as per PART VII, Public Complaints in the Royal Canadian Mounted Police Act and Regulations.

Consistent Uses: This information is also used to produce management reports as well as research, planning, evaluation and audit, statistical analysis and mandatory legislative reporting. This information can also be matched with the following information banks: Human Resources Management Information System (RCMP PPU 013); RCMP Member Discipline Records (RCMP PPE 805); Public Complaints Against the RCMP (RCMP PPU 085); Operational Case Records (RCMP PPU 005); RCMP Police Car Accidents/Claims By or Against the RCMP (RCMP PPU 075); Civil Proceedings and Legal Services JUS PPU 010).

Retention and Disposal Standards:Destroyed 2 years after close of file.

RDA Number: Under development

Related Record Number: RCMP ADM 415, RCMP ADM 380, RCMP ADM 390, RCMP ADM 448, RCMP ADM 372, RCMP ADM 105

TBS Registration: 20140096

Bank Number: RCMP RCMP PPE 812